Office Administrator

About the Company

Experts in maintenance, service and repairs, ranging from industrial gearboxes to motors, drives, pumps and power transmissions. Our client with over 25 years’ experience in the industry, the business has rapidly grown into a well‑known branded business. Their passion is to deliver a level of service above‑and‑beyond what is available on the market today. Apply today to become a part of this family run and centric operations.

An Office Administrator plays a crucial role in ensuring the smooth operation of an office by managing administrative tasks, supporting staff, and facilitating communication.

• Perform general clerical duties required in the office
• Maintain and update physical and electronic filing systems
• Capure data accurately on all systems and spreadsheets
• Assist with preparation of correspondence, reports and basic documentation
• Managing incoming and outgoing mail
• Answer and direct all telephone call in a professional manner
• Receive and assist all visitors and clients
• Ensure office supplies are monitors and ordered with adequate stock availability
• Assist with diary management, meeting arrangements and bookings
• Maintain a clean, organised and professional office environment
• Ensure documents are stored in line with company policies and POPIA requirements
• Maintain confidentiality of company information
• Assist with audits, record checks and information requets
• Provide administrative assistance to management and departments
• Assist with ad –‑hoc tasks and projects

Matric certificate or equivalent.

A diploma or certification in accounting, administration, or logistics is an advantage.

Minimum of 1-2 years of experience in an administrative, invoicing, or logistics-related role.

Proficiency in MS Office (especially Excel) and accounting software (e.g., Pastel, Quick Books, SAP).

Familiarity with the manufacturing processes, delivery documentation, and invoicing procedures is preferred.

• Proven success in office administration
• Superb written and verbal communication skills
• Strong time-management and multitasking abilities
• Proficiency with office applications, and aptitude for learning new software and systems
• Ability to maintain confidentiality of company information
• Fluent in English and Afrikaans
• Strong attention to detail and high level of accuracy.
• Excellent organizational and time-management skills.
• Ability to work under pressure and meet deadlines.
• Customer service-oriented mindset.
• Problem‑solving and reconciliation skills.