Administrative Assistant; V000380

position summary

industry: education & training

job category: hospitality and catering

location: vanderbijlpark

contract: permanent

remuneration: market related

nwu

north-west university (vanderbijlpark campus) |division: business enterprise development: residence and catering services | position number: v000380 vacancy: administrative assistant peromnes grade: p13 employment type: permanent appointment purpose of the position to ensure residences are well maintained through proper cleaning, cost effective maintenance of residence building and acceptance hygiene and create conducive study environment and habitable space for residence students.

• greet residents, guests, and visitors in a friendly and professional manner.
• answer incoming calls, take messages, and redirect calls as necessary.
• respond to inquiries and provide information about residence facilities, services, and policies
• manage incoming and outgoing mail and packages.

• assist residents with inquiries, requests, and concerns, ensuring prompt and satisfactory resolution.
• provide support the senior admin assistants and residence officers.

• perform general clerical duties, including photocopying, scanning, and filing documents.
• assist with administrative tasks such as data entry, scheduling appointments, and maintaining records.
• prepare correspondence, memos, and reports as required.
• assist with special projects and events as assigned.
• manage the head of residence services schedule, appointments, and correspondence.
• provide administrative support to the office of the head of residence

• coordinate and schedule meetings, conferences, and travel arrangements.
• prepare meeting agendas, take minutes, and distribute relevant materials.
• arrange facilities, equipment, and catering for meetings as required.

• plan and organize residence events, such as social gatherings, workshops, and orientation sessions.
• coordinate event logistics, including venue booking, catering, and audiovisual requirements.
• communicate event details to stakeholders and ensure participation

• grade 12 (nqf level
  4).
• a minimum of 2 years’ administration experience.
• a minimum of 2 years’ experience in a university residence environment.
• a minimum of 2 years driving experience (with a valid driving license)

• degree or diploma

• computer skills
• analytical skills
• critical and problem solving

• interpersonal skills

the annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the nwu policy guidelines.

lungile masango on

moratuwa motsemme on

18 february 2026

as soon as possible

kindly note: applications must be submitted online through the official nwu vacancy website. Incomplete applications and those submitted through any other platform will not be considered.

the university subscribes to and applies the principles of employment equity (ee) act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the ee act and nwu employment equity plan.

the university reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.

if you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.

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