Administrator and Coordinator

Administrator & Activity Coordinator – Luxury Safari Camp | Hoedspruit

Kendrick Recruitment is now seeking a proactive and highly organised Administrator & Activity Coordinator for a luxury safari camp in the Hoedspruit area.

This role offers a diverse range of responsibilities across administration, guest coordination, and community project management, and is ideal for someone who thrives in a dynamic bush environment.

Core Responsibilities:

Community Project Coordination:

• Plan, implement and monitor community-based projects

Morning Guest

Activities:

• Manage activity bookings, reservations, and payments

• Oversee indemnity forms, wholesaler reconciliation, and facility upkeep

• Ensure guest-facing areas and activities are professionally presented

Curio Shop:

• Handle sales, stock levels, and inventory management

Volunteer Programme Management:

• Oversee daily operations of the volunteer programmes

• Provide support and coordination for volunteers on-site

General Responsibilities:

• Coordinate photography and film crews

• Provide information for fundraising applications

• Host tours for current and prospective donors

• Build donor relationships and deliver presentations

• Capture photos and video content for fundraising/media purposes

• Ensure health and safety compliance for staff and guests

• Coordinate with peers to optimise company resource usage

• Assist with sustainability and conservation projects

• Oversee fleet and equipment care, including proactive maintenance and cleanliness

Administrative Responsibilities:

• Ensure compliance with financial procedures and regulations

• Assist in compiling and managing operational budgets

• Issue purchase orders, manage approval sheets, and reconcile stock with invoices

• Ensure compliance with insurance policies and procedures

• Assist with payroll and HR administration including attendance tracking, leave management, and employee files

• Manage staff and provide operational support where needed

• Handle petty cash and control inventory

Requirements:

• Strong administrative and organisational skills

• Previous experience in a hospitality or conservation environment preferred

• Ability to manage multiple responsibilities and adapt to shifting priorities

• Confident in guest and stakeholder engagement

• High attention to detail and excellent communication skills

• Valid driver’s licence essential

This is a varied and rewarding opportunity for an individual who is passionate about hospitality, conservation, and community engagement. Apply now to become part of a purpose-driven team in the heart of the bush.