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General Administrator Isando
Job in
Kempton Park, 1618, South Africa
Listed on 2026-03-02
Listing for:
Jobs 4 All
Full Time
position Listed on 2026-03-02
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Data Entry, Business Administration, Virtual Assistant/ Remote Admin -
Business
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
General Administrator
Isando
Must have commercial admin experience with demo management
Position Purpose
The General Administrator – Sales & Marketing provides centralised administrative, coordination, and reporting support to the Sales and Marketing Department, with a specific focus on enabling execution, control, and visibility across dealer operations, channel reporting, key accounts, and departmental administration.
The role exists to:
- Ensure accurate record keeping, tracking, and follow-up of critical commercial documentation
- Support channel performance reporting and base analysis through data collation and preparation
- Provide administrative continuity and support to senior management, particularly during periods of travel or high workload
- The role does not include commercial decision-making authority and does not manage dealer or customer relationships.
Key Responsibilities
HQ Demonstrator and Relief Units Administration
- Maintain records and tracking of all HQ demonstrator and relief units.
- Manage and track all related paperwork, including allocations, movements, and returns.
- Follow up with relevant internal departments and dealers to resolve outstanding documentation.
- Ensure accurate and up-to-date registers are maintained at all times.
Dealer Agreements & Documentation Control
- Maintain central records of dealer agreements and related contractual or compliance documentation.
- Track document expiry dates, missing paperwork, and outstanding submissions.
- Proactively follow up with dealers and internal stakeholders on documentation shortfalls.
- Ensure document version control and accessibility for audit or management review.
Channel Reporting & Base Analysis Support
- Collate sales, performance, and operational data from various internal and external sources.
- Assist with channel reporting through data preparation and consolidation.
- Prepare and maintain dealer performance packs for management and dealer review purposes.
- Maintain accurate dealer master data, including:
- Dealer contact information
- Territory and channel assignments
- Compliance and documentation status
Key Account Administration Support
- Maintain the Key Account master list, including:
- Customer details
- Segmentation status
- Assigned account owners
- Ensure records are accurate and aligned to approved account structures.
- Support reporting and review processes through data preparation and documentation tracking.
Ad Hoc Projects & Information Support
- Provide administrative support on ad hoc departmental projects as required.
- Assist with travel-related administration, including tracking of travel documentation and approvals.
- Support ad hoc dealer information gathering and data collation requests.
- Assist with preparation of presentations, summaries, and internal documentation.
Office & Executive Support During Travel
- Provide administrative and coordination support when senior management is travelling.
- Act as a central point for information collation, follow-ups, and documentation flow during travel periods.
- Track actions, requests, and queries requiring attention and ensure continuity of office operations.
Flexible Departmental Support & Evolving Scope
- Provide administrative and coordination support across the Sales and Marketing Department in response to changing business priorities, organisational structures, and commercial initiatives.
- Adapt responsibilities and focus areas as required to support new projects, process changes, system implementations, or shifts in channel strategy.
- Assist with emerging administrative needs not explicitly defined but aligned to improving execution efficiency, control, and continuity within the department.
Skills & Competencies
- Strong administrative discipline and attention to detail
- Ability to manage multiple trackers and document registers
- Strong data collation and basic analytical capability
- Confident coordination across internal teams and dealers
- High proficiency in Excel, PowerPoint, and document management
- Ability to work independently and prioritise in a dynamic environment
Minimum Requirements:
- Matric
- Minimum 2-3 years experiences in similar role
- Exposure to sales operations, dealer environments or commercial administration
Personal Attributes:
- Confident and proactive approach- anticipates issues and requirements
- Accuracy and great attention to detail
- Team Player
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