CK- Medical Secretary, Urology

Medical Secretary – Urology, ARI

Band 4 – 37 hours per week – Permanent.

The Medical Secretarial Service have a vacancy to join the Urology Team at Aberdeen Royal Infirmary. This opportunity is ideal for an experienced secretary or administrator looking to expand their existing knowledge or move into the medical secretarial team.

The post holder will work as part of the Medical Secretary Team in the Urology Department at ARI providing secretarial and administrative support to a large team of Consultant Surgeons and their medical and nursing staff. The role is busy but rewarding in a fast-based specialty with a high volume of cancer patients.

• Booking theatre lists
• UCAN outpatient clinics
• Diary management
• Answering patient queries
• Management of the awaiting results system
• Other administrative and PA tasks

Hours of work are negotiable between 8am and 5pm Monday to Friday. The post is full-time at 37 hours per week, reducing to 36 hours per week in April 2026 (with no loss of pay) in line with the NHS Scotland reduced working week.

• Previous Medical Secretary experience or similar role such as Legal Secretary, PA, or Team Secretary.
• Experience of scheduling appointments / diary management, excellent interpersonal and organisational skills.
• Ability to touch type with experience of transcription of documents from audio files.
• Knowledge of medical terminology and NHS experience in an administrative role (advantageous but not essential).

The Medical Secretarial Service provides secretarial and administrative support to medical, surgical, and clinical teams across the acute sector of NHS Grampian. The team consists of Medical Secretaries, Audio Typists, Administrators, Filing Clerks, Receptionists, Trainers, PAs, and the Management Team.

Opportunities for expansion and progression exist within the Medical Secretarial Service, including expanding your knowledge into various other medical, surgical, and clinical services, or developing into supervisory, training, or management roles over time.

We focus on hiring the best talent available, encouraging applications from candidates of all backgrounds and ensuring everyone is treated fairly, with respect, and has a positive recruitment experience – regardless of the outcome.

It’s not essential to be in a Medical Secretary role right now. You may be returning from a career break (e.g., maternity, paternity, caring for others) or considering a move from working in another relevant field. Your experiences elsewhere can bring a fresh perspective to our work. If you are unsure if this would be the right role for you please read the job description and only apply if you meet all of the essential criteria.

For informal enquiries please contact Julie Runcie, Secretarial Services Manager, ciet. All applications must be made via the NHS Scotland Recruitment Website; no CVs can be considered.

Post may close earlier if a large volume of applications are received.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is a workforce truly representative and each employee feeling respected and able to give their best. NHS Scotland welcomes applications from all sections of society.