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Admin Controller
Job in
Kariega, Eastern Cape, South Africa
Listed on 2026-08-12
Listing for:
Greys Recruitment
Full Time
position Listed on 2026-08-12
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Bookkeeper/ Accounting Clerk, Finance Assistant -
Accounting
Office Administrator/ Coordinator, Bookkeeper/ Accounting Clerk, Accounts Receivable/ Collections, Finance Assistant
Job Description & How to Apply Below
ADMIN CONTROLLER Location: Gqeberha, Eastern Cape
Reports to: Financial Manager
Second-line reporting: General Manager
Our client is seeking a highly organised, accurate and deadline-driven Admin Controller to provide comprehensive administrative and financial support across debtors, payroll, month-end preparation and general finance administration.
The successful candidate will need strong attention to detail, excellent computer skills and the ability to work independently while also functioning effectively within a team.
MINIMUM QUALIFICATIONS
- Matric
- A tertiary qualification in Accounting or Finance will be advantageous
- Minimum 2 years' experience in office administration
- Strong computer literacy
- Experience with Great Plains will be advantageous
- Advanced Microsoft Excel skills will be advantageous
- Bookkeeping experience will be advantageous
- Strong administrative and organisational skills
- Ability to work accurately under pressure and meet deadlines
- Accurate with meticulous attention to detail
- Deadline-driven
- High energy levels
- Disciplined and professional in appearance and conduct
- Able to work independently as well as part of a team
- Able and willing to work after hours when required
- Strong sense of urgency
- Reliable, organised and proactive
- Professional approach to handling confidential financial and employee information
- Manage the online payment flow, including uploading debtor banking details and ensuring relevant systems are updated
- Manage the debtor legal handover process on behalf of credit controllers
- Ensure all legal handover checklists are completed before submission
- Manage the debtor journal process by conducting the first-level check and submitting journals to the Financial Manager for final approval before the daily cut-off
- Print daily bank information, convert exports for Debtors and submit information for processing
- Verify discounts taken by debtors and ensure these are valid and approved
- Assist with the allocation and management of debtor books
- Assist with problematic COD and 30-day clients
- Monitor online payments and assist with achieving online payment targets
- Reconcile all clearing accounts
- Maintain relevant debtor schedules
- Ensure account balances are clean and reconciled on a daily basis
- Prepare monthly debtor and credit note provision schedules at month-end
- Prepare weekly debtor statistics reports for the Financial Manager
- Monitor and allocate new purchase facility accounts
- Ensure new online payment applications are fully processed and clients are notified when they can make online payments
- Screen new debtor applications and submit them to the Financial Manager for approval
- Conduct credit checks on new credit applications
- Complete documentation for credit limit increases
- Monitor legal handovers of debtors
- Ensure legal fees are validated and processed for payment
- Maintain an organised filing system for all debtor documentation
- Ensure purchase facility applications are filed and scanned correctly
- Prepare overtime schedules
- Prepare freezer schedules
- Prepare fuel schedules for employees using company fuel cards
- Prepare gift registers
- Prepare commission calculations
- Complete night-shift allowance schedules
- Complete out-of-town allowance schedules
- Prepare staff loan schedules
- Prepare termination documentation
- Process new salary adjustment documentation for authorisation
- Prepare payroll templates and submit required information to Payroll
- Prepare and communicate notifications of payroll changes
- Prepare final payroll variance information for review and authorisation by the Financial Manager
- Submit union fee information for payment
- Submit garnishee payment information for processing
- Prepare employee lists by job title for statistical reporting
- Assist the Finance Department with month-end preparation
- Ensure required schedules, reconciliations and supporting documentation are completed accurately and on time
- Provide information and administrative support required for month-end reporting
- Assist the Financial Manager with information required for ad hoc reports
- Provide administrative and financial support to the regional finance function
- Assist with the management of archiving and filing
- Maintain accurate and accessible records and documentation
- Perform other reasonable ad hoc administrative and financial duties as required
- Excellent administrative skills
- Strong attention to detail and accuracy
- Advanced Excel skills advantageous
- Good understanding of financial administration
- Debtors administration experience
- Payroll administration experience
- Strong reconciliation skills
- Good organisational and time-management skills
- Ability to meet strict deadlines
- Ability to handle confidential information
- Strong communication and interpersonal skills
- Ability to prioritise multiple tasks
- Ability to work independently with minimal supervision
- Strong computer literacy
- Experience with Great Plains advantageous
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