Plant Maintenance Planning Clerk at Letšeng Diamonds

Plant Maintenance Planning Clerk at Letšeng Diamonds

To provide accurate clerical and administrative support to the maintenance planning function by maintaining asset and work-order information, coordinating job card documentation, updating the OnKey Enterprise Asset Management System (EAMS), and producing planning reports that support safe, efficient, and reliable plant maintenance.

• Comply with all company Health, Safety, and Environmental policies, procedures, and legal requirements.
• Create, update, issue, track, and close work orders and job cards in OnKey EAMS in line with the Letšeng Plants Maintenance Framework.
• Capture accurate labour hours, materials, task feedback, failure information, completion dates, and other work-order history.
• Maintain equipment records, asset information, maintenance plans, task lists, and planning documentation under the Planner’s guidance.
• Compile weekly and monthly reports on backlog, schedule compliance, outstanding job cards, planned work, and maintenance performance.
• Prepare work packs by collating job cards, procedures, drawings, permits, risk assessments, spares information, and other supporting documents.
• Support weekly maintenance scheduling and shutdown planning meetings, record actions, and distribute approved schedules.
• Follow up with supervisors, artisans, operations, and Stores on job card feedback, work status, spare availability, and outstanding information.
• Maintain orderly electronic and hard-copy filing systems for maintenance records, OEM manuals, drawings, certificates, and reports.
• Assist with purchase requisitions, reservations, service entry documentation, and the tracking of maintenance-related materials and services.
• Protect the accuracy, confidentiality, and traceability of maintenance information, and highlight data quality gaps to the Planner.

• Qualification in Mechanical Engineering, Electrical Engineering, Business Administration, Office Administration, or a related field.
• Minimum of two (2) years’ experience in maintenance administration, planning support, technical clerical work, or a similar industrial role.
• A Certificate in Maintenance Planning will be an added advantage.

• Understanding of maintenance work management, job card cycles, preventive maintenance, and backlog control.
• Good working knowledge of Microsoft Excel, Word, Outlook, and PowerPoint.
• High level of accuracy, attention to detail, and confidence in capturing and reconciling maintenance data.
• Analytical mindset, confidentiality, accountability, and a commitment to continuous improvement.
• Basic computer literacy.