Administrative Assistant Job Table View South Africa,Administrative/Clerical

Location: Table View

Administrative Assistant (Membership & Events) – Table View, Cape Town – Hybrid – 3-Month Contract
(Opportunity for extension up to 12 months, subject to performance and business requirements.)
Must have quiet working space at home.

Requirements

Grade 12.
Experience in administration, membership management, event coordination, or a similar role.
Strong organisational and time management skills.
High level of accuracy and attention to detail.
Excellent written and verbal communication skills, including the ability to prepare basic reports.
Ability to communicate professionally with members, stakeholders, suppliers, and service providers.
Ability to manage multiple tasks and prioritise effectively.
Proficient in Microsoft Office (particularly Word) and Google Workspace (Gmail, Google Drive, and Google Calendar).
Basic financial administration skills, including preparing invoices and reconciliations.
Experience with membership management systems, event registration platforms, and database management systems will be advantageous.
Experience using Canva or similar graphic design software.
Basic knowledge of Linked In and other social media platforms.
Ability to work independently, take initiative, and perform effectively within a small team environment.
Must be willing to attend regular in-person meetings with the General Manager and other organisational activities as required.
Applicants should preferably reside in or around Table View, Bloubergstrand, Melkbosstrand, Milnerton or surrounding areas.
Must have own reliable transport & laptop.
As this is hybrid, this person must have a quiet working space at home.

Responsibilities

Provide administrative and operational support to the General Manager.
Respond to membership enquiries and assist with membership applications, renewals, and onboarding.
Maintain accurate membership records and databases.
Coordinate the administrative aspects of events, including registrations, attendee communications, website updates, and event platform management.
Assist with newsletters, email communications, promotional materials, and social media content.
Schedule Board and Committee meetings, prepare meeting documentation, attend online meetings, take minutes, and distribute meeting minutes and action lists.
Maintain accurate organisational records and ensure documentation is appropriately filed within Google Drive.
Coordinate bookings, obtain quotations, and liaise with suppliers.
Assist with financial administration, including preparing invoices, event reconciliations, and following up on outstanding invoices and membership renewals.
Provide general administrative support and assist with additional duties as required.

To Apply:
Submit detailed CV, Matric certificate, a recent head-and-shoulders photograph and contactable references.
Should you not receive a response within two weeks of applying, please consider your application unsuccessful.