Finance Clerk Job Irene Northern Cape South Africa,Finance & Banking

Location: Irene

The Finance Clerk is responsible for providing administrative and financial support to the Finance Department by ensuring the accurate processing of transactions, maintenance of financial records, reconciliations, and supporting the company’s asset-based lending operations. The role contributes to maintaining sound financial controls, ensuring regulatory compliance, and delivering efficient financial administration.

Key Responsibilities

Accounts Payable

Capture and process supplier invoices accurately and timeously.
Verify supporting documentation and obtain necessary approvals.
Prepare payment schedules and assist with creditor payments.
Reconcile supplier statements and resolve discrepancies.
Maintain creditor records and filing systems.

Accounts Receivable

Process customer receipts and allocate payments accurately.
Follow up on outstanding accounts and assist with collections.
Prepare debtor reconciliations.
Investigate and resolve account queries.

Bank and Cash Reconciliations

Perform daily, weekly, and monthly bank reconciliations.
Reconcile cashbooks and other control accounts.
Investigate and report any unreconciled items.

General Ledger Administration

Capture journals and maintain accounting records.
Assist with month‑end and year‑end closing procedures.
Maintain supporting schedules and reconciliations.
Ensure transactions are allocated to the correct accounts.

Asset Finance Administration Support

Assist with the administration of financed assets and customer files.
Verify and maintain supporting documentation relating to finance agreements.
Support payout and settlement processes.
Maintain records of financed assets and collateral.
Assist with insurance and tracking documentation where applicable.
Liaise with internal departments regarding finance transactions and settlements.

Compliance and Record Keeping

Ensure documentation complies with company policies and applicable legislation.
Maintain accurate filing systems and electronic records.
Support internal and external audit requirements.
Assist with FICA, POPIA and other regulatory documentation requirements.

Reporting

Prepare routine financial reports and schedules.
Compile reconciliations and supporting documents for management review.
Provide administrative support to the Finance Manager.
Assist in preparing information required for monthly management accounts.

General Administration

Respond to internal and external financial queries.
Maintain confidentiality of financial information.
Assist with ad‑hoc projects and duties as required.
Participate in continuous improvement initiatives within the finance department.

Qualifications

Grade 12 (Matric).
Diploma or Certificate in Accounting, Finance, Bookkeeping or related field (advantageous).

Experience

Minimum 2–3 years’ experience in a finance or accounting administration role.
Experience with in financial services, lending, or asset-based finance will be advantageous.
Experience working with accounting software.

Knowledge

Basic accounting principles and bookkeeping.
Accounts payable and accounts receivable processes.
Bank reconciliations and general ledger functions.
Knowledge of South African VAT principles.
Familiarity with the National Credit Act (NCA), FICA and POPIA will be advantageous.

Technical Skills

Proficiency in Microsoft Excel, Word and Outlook.
Experience with accounting packages such as Sage, Acquire, Paym8, Draftworx or similar.
Strong numerical and analytical skills.
Good attention to detail and accuracy.

Competencies

Integrity and confidentiality.
Strong organisational and administrative skills.
Ability to prioritise and meet deadlines.
Good communication and interpersonal skills.
Problem‑solving ability.
Team player with a customer‑service orientation.
Ability to work independently with minimal supervision.

Key Performance Indicators (KPIs)

Timely and accurate processing of financial transactions.
Completion of reconciliations within prescribed deadlines.
Reduction in outstanding reconciling items.
Accuracy of data captured and reports prepared.
Compliance with internal controls and regulatory requirements.
Effective support of month‑end and audit processes.

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