Payroll Specialist

Purpose of the Role

The Payroll Specialist ensures accurate, compliant processing of payroll in accordance with South African labour law, relevant Bargaining Council collective agreements – specifically the National Bargaining Council for the Private Security Sector (NBCPSS) and the National Bargaining Council for the Electrical Industry (NBCEI) – as well as statutory requirements (SARS, UIF, COIDA) and internal policies.

• Compensation Management & Financial Analysis:
  Ensure accurate, compliant payroll processing and financial analysis.
• Payroll Processing & Compliance:
  Process accurate and timely payroll for all employees, ensure adherence to NBCPSS and NBCEI wage tables, apply sector‑specific remuneration rules, and maintain statutory deductions.
• Statutory & Bargaining Council Compliance:
  Administer PAYE, UIF, SDL, COIDA, and relevant SARS submissions; maintain compliance with BCEA and sector determinations.
• Data Maintenance & Systems:
  Maintain comprehensive payroll records, administer employee master data, integrate with time & attendance platforms, and prepare payroll journals and GL reconciliations.
• Reporting, Reconciliation & Audits:
  Produce detailed management reports, reconcile payroll outputs with financial records, and support audit activities.
• Employee & Stakeholder Engagement:
  Respond to payroll enquiries and advise on Bargaining Council standards and implications.

• Diploma/Degree in Payroll Management, HR, Finance, Accounting, or related field.
• 3–5 years payroll experience in South Africa, ideally with exposure to security and engineering sectors.
• Strong understanding of Bargaining Council agreements, especially NBCPSS and NBCEI provisions.
• Strong understanding of cost‑to‑company structures, payroll principles, and tax laws.
• Comprehensive knowledge of South African payroll legislation and statutory compliance.
• Advanced Excel and strong financial modelling skills.

• Exceptional accuracy, attention to detail and data integrity.
• Ability to interpret and apply collective bargaining agreements correctly.
• Advanced payroll software proficiency (e.g., Sage VIP, Pastel Payroll, VIP).
• Strong interpersonal and communication skills.
• Strong analytical and financial interpretation skills.
• Sound understanding of remuneration structures and statutory requirements.
• Excellent communication and professional stakeholder management.
• Confidentiality and integrity in handling sensitive information.
• Proficiency in MS Excel, HRIS systems, and payroll platforms.