Grants and Drawdown Accountant

Position Summary

The Grants & Drawdowns Accountant is responsible for the financial administration, accounting, compliance, and reporting of grants and other restricted funding received by ACTS Career Center. The position manages grant-related financial activity from award through closeout, with primary responsibility for preparing accurate and timely drawdown and reimbursement requests. Working with Finance, program leadership, grant administrators, and executive leadership, the Accountant ensures that expenditures are allowable, adequately supported, correctly recorded, and compliant with grant agreements, ACTS policies, and applicable regulations.

• Grant accounting and financial management. Maintain accurate accounting records for federal, state, local, foundation, and other grant-funded programs; establish grant accounts, funding sources, cost centers, and project codes; prepare journal entries and reconciliations; and support monthly and year-end close activities.
• Budget monitoring. Monitor grant budgets, expenditures, remaining balances, spending periods, match requirements, and funding restrictions; identify overruns, under spending, questioned costs, and approaching deadlines early.
• Drawdowns and reimbursements. Prepare and submit timely drawdown and reimbursement requests through applicable systems and portals after verifying that costs are allowable, properly approved, documented, paid when required, within budget, and eligible for reimbursement.
• Drawdown support and tracking. Maintain a clear audit trail for every request, including invoices, payroll records, contracts, approvals, proof of payment, general-ledger detail, and other required support; track submitted, approved, rejected, outstanding, and received amounts.
• Reconciliation and cash receipts. Reconcile drawdowns, grant receivables, deferred revenue, restricted funds, cash receipts, grant reports, and general-ledger balances; investigate and resolve discrepancies promptly.
• Grant compliance. Review awards, budgets, amendments, and financial requirements; support compliance with applicable federal, state, local, funder, and ACTS requirements, including 2 CFR Part 200 for federal awards when applicable.
• Financial reporting and forecasting. Prepare monthly, quarterly, annual, and grant-specific financial reports; provide variance analysis, spending-rate information, available balances, cash-flow forecasts, and deadline updates to program managers and leadership.
• Budget development and amendments. Support grant budgets, revisions, renewals, amendments, and applications by preparing accurate financial information and coordinating with responsible program and grant staff.
• Internal controls. Maintain appropriate segregation of duties among expenditures, approvals, drawdowns, receipts, and reconciliations; safeguard assets and records; and recommend improvements to accounting, reimbursement, and documentation processes.
• Monitoring, audits, and closeout. Maintain organized, audit-ready files; support monitoring visits, financial reviews, annual audits, and Single Audits when applicable; and complete final reconciliations, drawdowns, financial reports, and closeout documentation.
• Records and confidentiality. Maintain grant financial records according to ACTS and funder retention rules and protect confidential participant, employee, donor, vendor, banking, payroll, financial, and grant information.
• Mission and values alignment. Perform all responsibilities with professionalism, accountability, equity, integrity, and stewardship while advancing ACTS's workforce-development mission and core values.
• Other responsibilities. Perform other related accounting, grant, compliance, or organizational duties as assigned.

• Do not submit a drawdown or reimbursement request unless the amount reconciles to the accounting records and required support is complete.
• Immediately elevate suspected fraud, misuse of funds, unsupported costs, data-security incidents, material control weaknesses, or grant noncompliance to the Executive Director or designated finance leader.
• Do not materially change grant budgets, cost allocations, coding, match calculations, drawdown methods, or financial reports without required organizational and funder approval.
• Maintain independence between transaction initiation, approval, payment, drawdown preparation, cash receipt, and reconciliation to the extent staffing permits; document approved compensating controls when full separation is not practical.
• Disclose actual or potential conflicts of interest in writing and recuse from related transactions or decisions when required.

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field; equivalent directly relevant education and experience may be considered.
• At least three years of progressively responsible accounting experience, preferably including grant, fund, governmental, or…