Operations Coordinator

Job Description

Administers and reviews contracts to support MVSU maintenance and construction efforts; ensures vendor compliance; renewal dates, and maintains organized records. Monitors the University’s building automation system to ensure efficient and cost-effective energy use. Assists with the management of the Preventative Maintenance (PM) Plan, assist with entering PM work orders and verifying compliance with IHL Policies. Assist the Facilities Management Administrative Office with general office duties, contract review, report generations, as required.

Assist the Construction Project Manager with required documentation and general reports. Assist with Title III - funded projects, associated budgets, and assist with required documentation for Title III expenditures. Assist with obtaining purchase orders for the department as needed and follows up daily on the status. Assist with RFQ’s and budget needs as required. Assist the Office Manager with their daily responsibilities – including greeting customers, assisting with work order receipts‑delegation, and responding to phone calls.

Review and proof contract documents;
Process requisitions for all approved contracts and monitor the approval process;
Attend Title III meetings;
Retain files and all supporting documentation of projects related to Title III; assist with the space utilization report; receive calls, schedule appointments, and meetings;
Generate reports and documents as needed for the Director of Facilities Management and Office Manager;
Assist with coordinating and performing work control duties for the Facilities Management department including the work order system and energy management system;
Provide administrative support for all units in the Department of Facilities Management as needed. Attend department staff meetings as required. Assist with the preparation of IHL required documents. Receives and prioritizes internal requests for data reports and information. Take the lead on any data management projects that develop, as required. Assist the Payroll Clerk as needed and perform other non‑essential and departmental duties as assigned by the VP for Facilities Management and/or Office Manager.

Have extensive knowledge in computers and the ability to quickly learn complicated computer systems.

Bachelor’s degree in related field preferred with at least one years of collegiate experience in administration. Track record of learning and operating computer programs such as the campus work order system and building automation systems.