Non-Instructional Aide - SY

The Public Schools of Northborough and Southborough Margaret

A. Neary Elementary School - Southborough, Massachusetts

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Job : 5543393

Final date to receive applications: Posted until filled

Posted: Feb 18, 2026 5:00 AM (UTC)

Starting Date: Aug 24, 2026

Non-Instructional/Clerical Aide 26-27SY

Department:
School-Based

Job Title:

Non-Instructional/Clerical Aide

FLSA Status:
Non-Exempt

Reports to:

Building Principal

Date Updated: 6/23/22

The Non-Instructional/Clerical Aide works in collaboration with the building Administrative Assistant to provide general office support to the school and the building Principal.

REQUIRED QUALIFICATIONS:

Three or more years of experience working in an office setting; associate's degree from an accredited college; or any combination of experience or education.

DESIRED

QUALIFICATIONS:

Experience working in a school setting.

• Monitor visitor access to school; greet visitors to main office; ensure visitors follow proper protocols for sign-in and visitor badges; direct visitors to appropriate location; confirm that individuals are approved for student dismissal.
• Provide general office support including but not limited to answering phone calls, directing calls to appropriate staff, answering questions, and addressing concerns, filing and disposing of documents, and distributing mail.
• Process beginning of year packets; distribute to appropriate personnel; and maintain applicable lists or databases.
• Monitor school budget throughout the school year and provide the Principal with regular budget updates, as needed.
• Process purchase orders through Infinite Visions for all teacher, office, and building supplies on a daily/yearly basis.
• Monitor and track incoming orders to verify receipt and to provide confirmation to Central Office.
• Coordinate annual end-of-year building inventory for submission to Central Office.
• Ensure that all non-staff have completed CORI paperwork and forward CORI forms to Central Office for processing.
• Serve as backup for staff and student attendance, unless otherwise designated by building principal.
• Assist staff with copying, laminating and material preparation as needed.
• Basic troubleshooting and upkeep of office machinery and coordinate service as needed.
• Manage daily dismissal and communicate to staff any changes.
• Assist in the coordination and distribution of morning announcements, and may include One Call notifications, family communications, and updates to school social media.
• Assist in the preparation of the school’s virtual backpack.
• Coordinate field trip scheduling and transportation and the collection of money.
• Work collaboratively with community organizations and after school programs.
• May assist in supporting students during non-instructional times.
• Other responsibilities as requested by the building principal.

Work Environment:

• The work environment is in a school setting and can expand to all aspects of the students’ school day.
• Majority of work is performed in a moderately noisy work environment, with frequent interruptions.
• Operates computer, printer, telephone, copier, fax machine and all other standard office equipment.
• Makes frequent contact with school department staff. Contacts are typically with the public, students, parents, vendors, and outside agencies and organizations.
• Maintains a significant amount of confidential information.
• Errors could result in confusion and delay and adverse public relations.

Physical Requirements:

While performing the duties of this job, the employee is frequently required to sit, communicate, or hear; occasionally required to walk, must be able to handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move objects weighing up to 25 pounds. Vision and hearing at or correctable to normal ranges. This position requires the ability to operate a keyboard and calculator at efficient speed.

The secretary may be required to kneel, stoop, bend, and may be required to lift and…