Branch Administrator IV

Current job opportunities are posted here as they become available.

The primary purpose of this position will be to respond to customer service requests, to provide administrative support and to complete other administrative support duties for branch operations. This position will also adhere to company safety policies and actively participate in one or more committees.

The essential functions of the position include, but are not limited to the following:

• Process payment requests, including check requests, expense reports, Inter Company notes payables, and vendor invoices.
• Follow established P/Ps regarding all office functions including IIPP, A/R and A/P. Become proficient in all applicable IT systems & software (Total Service, Sales Force, MS Office Suite, etc.)
• Follow all established P/P regarding data entry, document retention and storage and office safety.
• Answer telephones and respond to general customer service inquiries and service support requests.
• Dispatch customer service requests and input data into computer database upon receipt. Communicate with the customers as necessary on trouble calls.
• Prepare weekly payroll.
• Prepare weekly A/R billing.
• Create Purchase Orders upon request.
• Prepare A/P invoices for ACO payment twice monthly.
• Submit Total Service forms for all accounts and jobs for all Customers/Accounts & Vendors
• Process Inspection Reports and maintain Open Order / Inspections / Planned Repair binder and e-files.
• Process contracts upon receipt including e-files, COI and bond requests and all other related forms.
• Mail distribution and preparation including Fed Ex or other packages.
• Filing:
  Customer account info;
  Vendor A/P info; times tickets; and packing lists/POs
• Prepare general correspondence as directed.
• Maintain orderly files, office area and stock room.
• Order service repairs for machines (printers, copiers etc.) and other office related services (telephone, data, etc.); order company and general office supplies.
• Provide administrative support as needed for other office personnel including material research, bid forms, correspondence and other various reports as needed.
• Perform other duties as assigned.

EDUCATION AND EXPERIENCE:

• 5+ years of applicable experience.
• High school diploma required, college courses in accounting preferred.
• Must have strong work ethic, be well organized, manage time well and a self-starter.
• Must be able to follow standard filing procedures.
• Detail oriented, professional attitude, reliable.
• Proficient in Excel and Word, 10-key by touch and able to type 60-65 wpm. SAP, Total Service and Concur experience a plus.
• Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures.
• Communicates effectively verbally and in writing.
• Ability to interact with employees and vendors in a professional manner.
• Ability to speak and write English fluently.
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately.

The pay range for this position at commencement of employment is expected to be between $30.77/hr. and $42.31/hr.; however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements, including commissions based on achieving individual performance and/or sales metrics, incentive compensation and discretionary awards in addition to a full range of medical, financial, and/or other…