Executive Assistant

The Executive Assistant position is a high-ownership, high-visibility, fully in-person role on the Instant Teams corporate team based in Southern Pines, NC, designed for a self-starter who sees what needs to be done and makes it happen.

This role blends executive support, revenue operations, and sales enablement. In this capacity, you act as a trusted extension of the Sales department leadership. Your primary mission is to provide high-level administrative partnership by managing priorities, timelines, and execution across all sales initiatives.

Whether you’re building on existing professional experience or venturing into a new career chapter, this role offers a strong opportunity for growth within Instant Teams. We welcome candidates who may not have direct experience in every listed area but bring strong transferable skills, curiosity, and a strong drive to learn. If you’re in a transition period, exploring a career change, or seeking meaningful, in-person work where your adaptability, people skills, and problem-solving abilities can shine, you’ll find plenty of room to grow here.

What matters most is your initiative, follow-through, and willingness to take ownership—we can teach the rest.

• Act as a trusted extension of the Sales and Marketing department leadership
• Manage priorities, timelines, and execution across initiatives
• Track tasks, deadlines, and deliverables through completion
• Ensure follow-through, accountability, and clarity
• Attend meetings and convert notes into actionable next steps
• Serve as a strategic liaison between department leadership and key customer or community stakeholders, proactively managing relationships and ensuring a high-quality, consistent customer experience across all touchpoints.

• Organize inbound and outbound leads and assist with funnel management
• Help manage executive Linked In presence to support visibility and lead generation of multiple accounts
• Coordinate content creation, scheduling, and engagement
• Assist with CRM hygiene, reporting, and pipeline visibility
• Strong written and verbal communication skills
• High attention to detail without losing sight of the big picture
• Ability to manage multiple priorities in a fast-moving environment
• Curiosity and willingness to learn new tools and systems
• Integrity, discretion, and strong judgment
• A self-starter who takes initiative and ownership
• Highly motivated to see ideas through to completion
• Personable, confident, and professional in high-visibility settings
• Tech-savvy with a desire to innovate and improve workflows
• Organized, dependable, and execution-driven

• 1-2 years Executive/Administration assistance experience (sales industry preferred)
• Proven experience leveraging Linked In and other social media platforms in a professional setting to support networking, brand visibility, and engagement.

• Bachelor’s Degree
• Military-connected or eager to engage with the military community
• CRM knowledge preferred

• 9:00AM-5:00PM EST Monday-Friday
• This is an IN-PERSON position in Southern Pines, NC
• Some evenings and weekends needed for occasional events
• This position is BYOD - Bring Your Own Device!

None

• This job requires computer use
• Ability to lift, carry, and move materials and equipment weighing up to 25 pounds with or without reasonable accommodation
• Ability to stand and walk for extended periods during event setup, execution, and breakdown
• Ability to bend, stoop, kneel, crouch, and reach as required for event preparation and teardown
• Ability to push or pull carts, tables, or equipment
• Ability to use hands and arms for handling, assembling, and positioning materials
• Ability to work in indoor and outdoor event environments, including variable temperatures and uneven surfaces
• Ability to maintain physical stamina to complete event-related tasks within required time frames

Instant Teams provides equal employment opportunities (EEO) to all applicants, contractors, and employees without regard to race, color,…