Accounts Payable Specialist

Accounts Payable Specialist - Corporate Office
- Southfield, MI.

The Accounts Payable (AP) Specialist is responsible for the accurate and timely processing of vendor invoices, utility bills, and other payables for our multifamily and commercial real‑estate portfolio’s. This role ensures compliance with company policies, internal controls, and property‑level budgets while maintaining strong vendor relationships. The AP Specialist works closely with property managers, accountants, and corporate finance teams to support efficient operations and accurate financial reporting.

• Review, verify, code, and process high‑volume invoices in Yardi Voyager (or other property management systems).
• Ensure invoices are processed in accordance with company policies.
• Maintain accurate vendor records, including W‑9s, insurance certificates, and ACH information.
• Respond to vendor inquiries regarding payment status, invoice discrepancies, or account balances.
• Monitor vendor compliance with company requirements (insurance, tax documentation, etc.).
• Responsible for annual 1099 processing.

• Prepare weekly check runs, ACH batches, and other disbursements.
• Ensure timely payments to avoid late fees and preserve vendor relationships.
• Review and process security deposit refunds.

• Adhere to company policies, internal control procedures, and SOX compliance standards.
• Assist with internal control testing and annual audits as needed.
• Maintain documentation for all AP transactions in compliance with record retention policies.
• Work with property managers, accountants, and regional directors to resolve any invoice discrepancies.
• Assist accountants with monthly close processes by ensuring invoices are processed timely.
• Provide reporting and support for operations and construction management monthly by preparing cumulative cost summaries.

• Education: Associate’s degree in Accounting, Finance, or related field preferred; equivalent experience considered.
• Experience: 2+ years of accounts payable experience in multifamily or commercial property management preferred.
• Systems: Proficiency in Yardi Voyager or similar AP/property management systems preferred.
• Skills:
• Strong attention to detail and accuracy.
• Ability to manage high‑volume processing in a deadline‑driven environment.
• Excellent communication and problem‑solving skills.
• Proficient in Microsoft Excel and Outlook.
• Accuracy & Attention to Detail – Ensures completeness and correctness of work.
• Time Management – Prioritizes tasks and meets deadlines in a fast‑paced environment.
• Teamwork & Collaboration – Works effectively with property teams and corporate staff.
• Integrity & Confidentiality – Handles sensitive vendor and financial data responsibly.

Excellent benefit package. In‑office position. Please forward resume to :

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