Accounts Payable Specialist

Accounts Payable Specialist - Corporate Office
- Southfield, MI.

The Accounts Payable (AP) Specialist is responsible for the accurate and timely processing of vendor invoices, utility bills, and other payables for our multifamily and commercial real-estate portfolio’s. This role ensures compliance with company policies, internal controls, and property-level budgets while maintaining strong vendor relationships. The AP Specialist works closely with property managers, accountants, and corporate finance teams to support efficient operations and accurate financial reporting.

• Review,verify, code, and process high-volume invoices in Yardi Voyager (or other property management systems).
• Ensure invoices are processed in accordance with company policies.
• Maintain accurate vendor records, including W-9s, insurance certificates, and ACH information.
• Respond to vendor inquiries regarding payment status, invoice discrepancies, or account balances.
• Monitor vendor compliance with company requirements (insurance, tax documentation, etc.).
• Responsible for annual 1099 processing.

• Prepare weekly check runs, ACH batches, and other disbursements.
• Ensure timely payments to avoid late fees and preserve vendor relationships.
• Review and process security deposit refunds.

• Adhere to company policies, internal control procedures, and SOX compliance standards.
• Assist with internal control testing and annual audits as needed.
• Maintain documentation for all AP transactions in compliance with record retention policies.
• Work with property managers, accountants, and regional directors to resolve any invoice discrepancies.
• Assist accountants with monthly close processes by ensuring invoices are processed timely.
• Provide reporting and support for operations and construction management monthly by preparing cumulative cost summaries.

• Education: Associate’s degree in Accounting, Finance, or related field preferred; equivalent experience considered.
• Experience: 2+ years of accounts payable experience in multifamily or commercial property management preferred.
• Systems: Proficiency in Yardi Voyager or similar AP/property management systems preferred.
• Skills:
• Strong attention to detail and accuracy.
• Ability to manage high-volume processing in a deadline-driven environment.
• Excellent communication and problem-solving skills.
• Proficient in Microsoft Excel and Outlook.
• Accuracy & Attention to Detail – Ensures completeness and correctness of work.
• Time Management – Prioritizes tasks and meets deadlines in a fast-paced environment.
• Teamwork & Collaboration – Works effectively with property teams and corporate staff.
• Integrity & Confidentiality – Handles sensitive vendor and financial data responsibly.

Excellent benefit package. In-office position. Please forward resume to :

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