Accounts Payable Specialist

Accounts Payable Specialist

Full-Time | $50,000 Annual Salary

Are you a detail-oriented finance professional who thrives in a fast-paced environment and enjoys meaningful work that supports the community? We are seeking an experienced and motivated Accounts Payable Specialist to join our mission-driven organization.

In this role you will coordinate accounts payable operations, vendor payments, reimbursements, and procurement support functions to maintain accurate financial operations and ensure the Finance Department runs efficiently and effectively.

• Competitive Annual Salary: $50,000
• Comprehensive Benefits Package:
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
• Paid Time Off (PTO)
• Supportive and mission-focused work culture
• Opportunities to grow your accounting and finance career
• Meaningful work that directly supports community impact and organizational excellence

The Accounts Payable Specialist coordinates accounts payable operations, vendor payments, reimbursements, and procurement support functions. This role is essential to maintaining accurate financial operations and ensuring the Finance Department functions efficiently and effectively.

The ideal candidate is highly organized, detail-oriented, customer service focused, and able to manage multiple priorities while maintaining accuracy and professionalism.

• Coordinate and process multiple AP runs weekly, including same‑day processing when necessary
• Review, verify, and process vendor invoices and employee reimbursements through automated AP systems
• Perform invoice matching and procurement reconciliations
• Prioritize invoices based on payment terms and discount opportunities
• Ensure accurate account coding and cost allocations
• Process payments via check, ACH, and wire transfers
• Process and maintain bank positive pay files related to AP runs
• Monitor AP email communications and respond to vendor inquiries professionally and timely
• Maintain vendor records, W‑9 documentation, TIN matching, and Certificates of Insurance compliance

• Monitor and reconcile monthly corporate credit card transactions
• Support month‑end transaction processing and reconciliation
• Maintain financial coding and approval workflows
• Coordinate user access and support cardholder account maintenance
• Assist with audit requests and transaction reporting

• Assist with 1099 processing and annual tax reporting
• Maintain lease accounting information and reporting requirements
• Reconcile vendor statements and resolve discrepancies
• Process reimbursements and petty cash requests
• Prepare journal entries and financial reconciliations
• Assist with month‑end and year‑end closing activities
• Prepare financial reports and support accounting inquiries
• Maintain organized financial documentation in accordance with company policies and accounting standards
• Support special accounting, finance, and administrative projects as assigned by the CFO or Controller

• Bachelor's Degree preferred in Accounting, Finance, Business, or related field
• Minimum of 3 years of accounts payable and general accounting experience
• Strong understanding of AP processing, invoice reconciliation, 1099 reporting, and banking procedures
• Advanced proficiency in Microsoft Excel and accounting software systems
• Strong organizational skills with exceptional attention to detail
• Ability to work independently and manage multiple deadlines effectively
• Excellent written, verbal, and interpersonal communication skills
• Customer service oriented with a professional and collaborative approach
• Ability to maintain confidentiality and handle sensitive financial information
• Valid Michigan driver's license with acceptable driving record required

• Takes pride in accuracy and organization
• Enjoys problem‑solving and process improvement
• Thrives in a collaborative team environment
• Understands the importance of accountability and financial integrity
• Wants to use your skills to support a company that positively impacts the community

This is your opportunity to join a company that truly values excellence, teamwork, and community service. Your work will directly support programs and operations that make a meaningful difference every day.

If you are looking for more than just a job — and want a career with purpose, professional growth, and a supportive team environment — we encourage you to apply today!
www.voami.org/careers

VOAMI is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.