Executive Assistant - Controller​/Firm Administrator

Job Description

Law Firm | Full-Time | On-Site
Salary: Approximately $65,000 annually

A well-established law firm is seeking a highly organized and detail-oriented Executive Assistant to provide direct support to the firm’s Controller and Firm Administrator (single leadership role). This position functions in a dual capacity
, combining executive-level administrative support with hands‑on accounting and HR responsibilities
.

This is an excellent opportunity for a professional who enjoys variety, works well with sensitive information, and thrives in a structured, professional services environment.

• Provide executive and administrative support to the Controller/Firm Administrator
• Assist with billing, invoicing, expense tracking, and basic accounting functions
• Support monthly reporting, account reconciliation, and financial documentation
• Assist with HR functions including onboarding, payroll coordination, benefits support, and employee records
• Prepare correspondence, reports, and internal documentation
• Manage calendars, meetings, and follow up on action items
• Maintain strict confidentiality of financial and personnel information

• 3+ years of experience as an Executive Assistant, Administrative Assistant, or in accounting/HR support
• Strong working knowledge of basic accounting principles
• Prior exposure to HR or payroll-related responsibilities
• Excellent organizational, communication, and time-management skills
• Professional demeanor with a high level of discretion

• Proficiency in Microsoft Office (Outlook, Word, Excel required)
• Experience with accounting, billing, or HRIS systems preferred

• Salary approximately $65,000
  , depending on experience
• Comprehensive benefits package

Since the early 1990s, Personnel Management Solutions, Inc.'s recruiting specialists have been a valuable resource to many different companies in various industries throughout the Midwest and Florida. Although much of our expertise is within law firms and the law departments of major corporations, and a strong presence within the medical field, we have also served accounting and architectural firms, automotive and manufacturing companies, non-profit organizations, property management, and many other industries.