Program Coordinator

Program Coordinator

Compensation: $22-$28/hr – commensurate with experience

Job Type: Full-time + Benefits

Join us and make a difference in the underserved pediatric population

About Vision To Learn

Vision To Learn is the largest school-based vision care nonprofit in the country. VTL exists to address one basic premise – if you can't see, you can't learn. Vision To Learn provides eye exams and glasses to students in underserved communities at no cost to them or their families to help them succeed in school and in life. Founded in Los Angeles in 2012, Vision To Learn has since expanded to schools across the country.

Vision care is critical as 80% of all learning during a child's first 12 years is visual, we work to solve the problem of lack of access by partnering with school districts to provide eye exams and glasses at no charge to families. We have provided over 3.6 million vision screenings, 730,000 eye exams and 600,000 new, prescription glasses in the last decade.

Our growing team in Metro Detroit, Michigan has already provided more than 45,000 eye exams and nearly 40,000 pairs of glasses to students in underserved communities in Wayne County and surrounding communities. We are friendly, high energy, knowledgeable, and detail-oriented professionals committed to Vision To Learn's mission. We approach our work with a value system of service excellence, empathy, integrity, open communication, empowerment, and an eagerness to help the communities we serve.

Position Summary

The Program Coordinator will coordinate with key district partners, clinical staff, and members of the operations team with daily reporting, tracking, communication, and scheduling. A successful Program Coordinator can set incremental goals and accomplish them and capably handles a wide range of tasks.

On a day-to-day basis, the Program Coordinator will complete tasks with accuracy and speed and be able to think and act quickly to provide solutions/troubleshoot when issues arise. Under the supervision of the Program Manager, the Program Coordinator will lead all operations processes for a particular region while measuring productivity via reporting and collaborating with district and school administrative staff, nurses, and principals.

Specific Responsibilities

• Work with Program Manager to outline a strategic schedule for mobile vision clinic at schools according to the relevant district calendars to maximize students served
• Effectively coordinate optometrist staff schedules according to their geography and approve timesheets
• Oversee clinic team
• Ensure staff clearances are provided to school districts in compliance with MOUs
• Work with operations department, nurses and county health officials, principals, district administrators to both proactively identify and suggest changes to the schedule and to react quickly to ever-changing needs relating to the schedule, including provider unavailability and urgent visit needs
• Coordinate operations staff to input accurate and timely data into relevant VTL systems
• Work with nurses, principals, and district administrators to collect testimonials and photos
• Help identify and coordinate partnerships for summer exam opportunities
• Oversee volunteer program
• Assist with special event planning
• Regular travel to schools to support field staff and ensure high quality program delivery
• Support Program Manager by maintaining all relevant programmatic data points, including EHR system, tracking spreadsheets, and Basecamp
• Serve as bridge between Program Manager, operations staff, and districts to ensure schedule changes and updates are communicated in a timely manner
• Willing to be crossed trained to work on the mobile clinic as a technician, conduct vision screenings, dispensing, and checking in glasses.
• Other tasks and responsibilities may be assigned as required

Who You Are

• A self-motivated, energetic individual that can work independently and effectively with team members
• A problem solver with a keen understanding of how logistical decisions impact others
• A great multi-tasker with the ability to work calmly and respond courteously under pressure
• Able to work with all levels within an organization
• Someone who is flexible…