Technology Administrative Assistant

Position Overview

Atwell is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative, operational, and coordination support to the Vice President of Technology and the Technology Leadership Team. This role serves as a trusted partner to technology leadership, ensuring efficient management of priorities, departmental operations, communications, meetings, and strategic initiatives.

• Manage and coordinate the Vice President of Technology’s calendar, including scheduling, prioritization, and meeting logistics.
• Coordinate travel arrangements, itineraries, and expense reporting.
• Prepare meeting agendas, presentations, reports, correspondence, and supporting materials.
• Monitor, prioritize, and respond to communications on behalf of the VP as appropriate.
• Track action items, deadlines, and commitments to ensure timely follow-up and completion.

• Coordinate Technology Leadership Team meetings, including scheduling, agenda preparation, documentation, and action item tracking.
• Facilitate communication and collaboration Operations and Corporate Services.
• Assist with preparation of leadership presentations, monthly reports and executive communications.

• Support departmental planning activities, strategic initiatives, and special projects.
• Maintain organizational charts, distribution lists, team documentation, and departmental records.
• Assist with purchasing requests.
• Assist with the administration and processing of technology-related invoices, vendor agreements, software renewals, and lease contracts.
• Coordinate approvals, maintain contract and vendor documentation, and track renewal dates.
• Support departmental budget administration by tracking invoices, expenses, and expenditures.

• Draft, edit, proofread, and format executive communications and presentations.
• Maintain confidential records, files, and sensitive information with a high degree of discretion.
• Organize and maintain digital documentation repositories, meeting records, and departmental resources.
• Ensure consistency and professionalism in all written communications and materials.

• Associate degree or equivalent combination of education and experience.
• Minimum of five (5) years of executive administrative support experience supporting leaders or executives.
• Exceptional organizational, planning, and time management skills.
• Strong written, verbal, and interpersonal communication skills.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to manage multiple priorities while maintaining attention to detail and accuracy.
• Demonstrated ability to handle confidential and sensitive information with discretion and professionalism.

• Experience supporting technology, engineering, consulting, or professional services organizations.
• Experience with procurement, vendor management, invoice processing, and contract administration.
• Familiarity with collaboration and project management platforms such as Microsoft Teams, SharePoint, Jira, Confluence, or similar tools.

$46,000 - $74,000 USD

To attract and retain the best professionals in the industry, we aim to provide an excellent working environment and a progressive benefits program designed to support your personal and professional needs.

• Generous Paid Time Off
• Flexible work schedules are available for some positions
• Tenure Awards — Travel Vouchers to see the world based on your travel preferences

• Generous Paid Time Off
• Flexible work schedules are available for some positions
• Tenure Awards — Travel Vouchers to see the world based on your travel preferences

• Competitive Compensation packages
• Annual bonuses, spot bonuses and peer recognition awards
• 401K match - 1:1 up to 4% of compensation
• Tuition Assistance
• Student Loan Repayment
• Paid Licensing / Certification Fees and Renewals
• Financial Rewards for Obtaining Licensure
• Employee Referrals
• Annual Wellness Reimbursement for anything wellness related (Gym memberships, fitness tracker, home gym equipment, etc.)
• Dependent Care Match
• Medical (BC/BS), Dental (Delta), and Vision (VSP)
• Family Planning & IVF Benefits
• Pet Insurance
• Health Savings Account & Flex Spending Account options
• Employer paid LTD, STD, and life insurance
• Metlife Supplemental Benefits covering accident, hospitalization, and critical illness
• Member Assistance Program (MAP) with complimentary counseling sessions, legal benefits, financial consultations, and work/life referral services

As set forth in Atwell, LLC’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.