Administrative Assistant

Angels' Place offers an environment of love and compassion, coupled with an atmosphere of acceptance, dignity, friendship, and the potential for personal growth and independence. We are a Christ-centered community that enhances the lives of those we serve and their families by providing loving homes and professional support to individuals with intellectual and developmental disabilities. Our team delivers exceptional service & care through our core values:

• Integrity First:doing the right thing is #1
• Excellence In All  We Do:it is “right” to do my God-given best in every situation, everytaskand every relationship
• Guided By Faith :we know that we have come this far because of God’s grace. We are guided by the knowledge that he is our cornerstone
• Service Is Our Mission:I am important and have a shared responsibility for the success of the Angels’ Place mission, thissuccess is measured in the hearts of those we were founded to serve.

In partnership with other administrative team members, this position is responsible forprovidingan array of support to all areas of the organization.

• Answer multi-line phone system
• Provide information as necessary
• Redirect calls to staff as necessary
• Manage mail
• Sort and distribute in-coming mail
• Address and post outbound mail
• Prepare (mail merge) communication
• Manage general email inbox by sorting,forwardingand responding to messages
• Manage conference roomutilizationand meeting set up
• Set up video and or audio-conferencing system
• Stock refreshments
• Distribute materials
• Manage board and sub-committee schedules,documents and communications
• Handle sensitive and confidential information appropriately
• Manage calendar invitations to database
• Assemble and distribute board meeting packets – assemble agenda (created by CEO), prior meeting minutes, reports from various directors, etc. Email to database.
• Assemble and distribute Finance Committee meeting packet -- assemble agenda (created by Director, Finance), prior meeting minutes, reports from various directors, etc. Emailto database.
• Respond to wait list inquiries
• Field inbound phone calls
• Reply with admissions packets as relevant
• Maintain database
• Stock kitchen supplies and light housekeeping of office common areas– lobby, kitchen, board room, etc.
• Ordering supplies and equipment for the office.
• Though Angels’ Place has approximately 150 employees, onlytwelve employeesworkin theheadquarteroffice. All employees are expected to pitch in, when necessary, on a variety of projects (i.e.resident, fundraising and volunteer activities, team-building activities, etc.).
• Coordinate work flowwith a peer administrative assistant.
• Learn/understand the management of home documentation.
• Other Duties as Assigned by the COO

Education:

• Required:
  
  High school diploma or equivalent

Experience:

• Required:
  
  2+ years relevant administrative work experience.
• Above average technical efficiency in Microsoft Suite (PowerPoint, Word, Excel, Outlook, One Drive,SharePoint). Aptitude to quickly learn other programs/software.
• Highly organized with attention todetail
• Experienced and proficient typing skills.
• Excellent communication skills – strong writer, empathetic listener, direct communicator.

Other Requirements:

• Must pass physical, drug screen, TB test (paid by Angels' Place)
• Must pass Michigan State Police and FBI fingerprint criminal history background check
• Mustpossessa valid Michigan driver's license andmaintaina responsible driving record

• Work location is the Angels’ Placeoffice,the schedule is Monday-Thursday 8:30am-5:30pm, with evening hours required occasionally for meetings or events.
  
  This position worksfourdays per week.
  
  Local traveloccasionallyrequired.