Purchasing Assistant​/Customer Service Specialist

Contract to hire. Hybrid Schedule.

Detail-oriented and customer-focused Purchasing Assistant / Customer Service Representative to support daily purchasing operations, vendor coordination, order processing, and customer communication. This role is responsible for assisting with purchase orders, tracking shipments, maintaining inventory records, and providing excellent customer service to both internal and external customers.

• Assist with creating, processing, and tracking purchase orders.
• Communicate with vendors regarding pricing, product availability, lead times, and shipment updates.
• Maintain accurate purchasing records, inventory data, and supplier information.
• Follow up on open orders and resolve delivery or invoice discrepancies.

• Proficient with Microsoft Outlook, Teams, and PowerPoint.
• Proficient in Excel.
• 2+ years experience in purchasing/customer service.

Determining compensation for this role at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location, and other business and organizational needs. The salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, or to receive other benefits and privileges of employment, please contact

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we", "our", or "Vaco by Highspring") respects your privacy and is committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees.
• Virginia residents may access our state specific policies.
• Residents of all other states may access our policies.
• Canadian residents may access our policies in English and in French.
• Residents of countries governed by GDPR may access our policies.

Determining compensation for this role at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• The individual's skill sets, experience and training.
• Licensure and certification requirements.
• Office location and other geographic considerations.
• Other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.