Maintenance Planner

The Maintenance Planner is responsible for planning, coordinating, and supporting preventive and corrective maintenance activities across assigned facilities. This role serves as a critical connection between facility operations, technicians, vendors, and account leadership to ensure maintenance work is properly prioritized, scheduled, documented, and completed.

The Maintenance Planner focuses on proactive maintenance planning, asset reliability, work-order management, resource coordination, and minimizing operational disruptions.

• Plan and schedule preventive, predictive, and corrective maintenance activities.
• Review incoming work orders and determine scope, priority, required resources, materials, and scheduling needs.
• Coordinate maintenance activities with facility teams, technicians, vendors, and operational leadership.
• Maintain preventive maintenance schedules and ensure required maintenance activities are completed within established timelines.
• Monitor open work orders and follow up on overdue, aging, or high-priority items.
• Ensure work orders contain appropriate documentation, completion notes, labor information, materials, and supporting records.
• Coordinate required parts, equipment, vendors, permits, and other resources prior to scheduled maintenance.
• Assist with prioritizing maintenance activities based on safety, operational impact, asset criticality, and client requirements.
• Track equipment and asset maintenance histories.
• Identify recurring equipment failures and maintenance trends and communicate findings to facility leadership.
• Support planning for shutdowns, major repairs, equipment replacements, and special maintenance projects.
• Work with procurement and vendors to obtain materials and services required for planned work.
• Monitor preventive maintenance completion rates and other maintenance KPIs.
• Support compliance with applicable safety requirements, manufacturer recommendations, client standards, and maintenance procedures.
• Assist with development and continuous improvement of maintenance procedures and planning processes.
• Prepare maintenance reports and provide status updates to facility and account leadership.
• Help ensure critical maintenance activities are completed without missed deadlines or compliance requirements.

• Associate or bachelor’s degree in Facilities Management, Engineering, Industrial Maintenance, or a related field preferred.
• Previous maintenance planning, facility maintenance, manufacturing maintenance, or CMMS experience preferred.
• Working knowledge of preventive and corrective maintenance practices.
• Experience with computerized maintenance management systems (CMMS) strongly preferred.
• Strong organizational and scheduling skills.
• Ability to understand technical work orders, equipment requirements, and maintenance documentation.
• Strong analytical and problem-solving skills.
• Proficiency with Microsoft Office, particularly Excel.
• Ability to manage multiple priorities across a fast-paced facility environment.