Coordinator, Facilities

Facilities Coordinator

The Facilities Coordinator maintains a clean and safe work environment for the buildings, responsibilities include actions related to building maintenance. This includes, but not limited to; overseeing general maintenance, contractor oversight, site safety, site security, landscaping services, shipping/logistics support, and other duties. This position includes a mix of manual labor and oversight of vendors and contractors who provide facilities related services.

This position is 100% onsite at our Southington, CT manufacturing facility.

• Work with outside service vendors and contractors to ensure work is completed according to specifications (HVAC, Landscaping, Moving, Vending, Plumber, etc.)
• Assist the Facilities Manager in all aspects of Building project and pick up supplies and materials as needed
• Facilitate bid process when required for facility projects (construction, consulting, new service provider, etc.)
• Create purchase requisitions in Oracle for Facilities
• Coordinate all site safety requirements (emergency evacuations, AED first aid, HAZCOM)
• Inspect and document all safety and facility equipment
• Act as an administrator for security system and manage badge requests/access
• Perform facilities related duties which include but are not limited to:
• Inspect and document all safety and facility equipment
• Assist in building projects and pick up supplies and materials
• Maintain inventory levels for all first-aid stations, coffee machines and janitorial supplies
• Relocation of office furniture and cubicle/workstation set-up or breakdown
• Replace light bulbs and Ballasts
• Hang artwork, whiteboards, monitors
• Assemble shelving and related equipment
• Coordinate and set up conference and/or training rooms
• Move furniture
• Work on special projects as they arise
• Manage and maintain company vehicle fleet
• Coordinate vehicle maintenance per manufacturer's recommended schedules and maintain maintenance records
• Ensure that company vehicle fuel levels are topped-off
• Maintain cleanliness and readiness of company vehicles
• Managing vehicle reservation schedule
• Maintain warehouse in a neat and orderly manner and in compliance with corporate policies, procedures and C-TPAT requirements
• Collect, package and process all mail and packages out of the San Clemente facility
• Receive, record and process all shipments into the San Clemente facility
• Conduct material handling activities for R&D and Product Configuration
• Maintain accuracy of R&D and Product Configuration inventories
• Conduct all related inventory transactions of warehouse inventories for R&D and Product Configuration

• Ability to speak, read and write English required
• Ability to speak read and write Spanish a plus
• Must be able to perform basic math calculations and navigate through complex computer programs accurately
• Must have strong verbal and written communication skills
• Must be able to work with minimum supervision
• Must be able to work in a fast paced environment
• Current forklift certification
• Proficient in Word, Excel, and Outlook

• Must be 18 years of age
• High School diploma or GED equivalent
• Minimum 2 years of warehouse, materials handling, mail room, and/or facilities experience
• CMMS experience preferred

• The work environment is partially in an office setting, requiring frequent data entry and telephone use
• Must be able to work safely around heavy equipment in a fast-paced environment.
• Must be able to lift 80 lbs.
• Typically requires travel less than 5% of the time