Accounts Payable Clerk

Description

The Accounts Payable Clerk is responsible for processing invoices, maintaining vendor records, and ensuring timely and responding to inquiries from departments, vendors and practice managers. This position supports the accounting department and practices by performing routine accounts payable functions and maintaining accurate financial records.

• Receive, review, and process vendor invoices and patient refunds for payment.
• Verify invoice details, including amounts, coding, and approvals.
• Enter accounts payable transactions into the billing system accurately and timely.
• Reconcile vendor statements and resolve discrepancies.
• Respond to vendor inquiries regarding invoices and payment status.
• Maintain accurate vendor files and records.
• Assist with obtaining and maintaining W-9 forms and vendor documentation.
• Monitor open invoices.
• File and organize accounting documents in accordance with company procedures.
• Assist with month-end closing activities and account reconciliations.
• Support internal and external audits by providing requested documentation.
• Adhere to company policies, accounting procedures, and internal controls.

• Required:
  
  High school diploma or GED required.
• Preferred:
  Associate degree in Accounting, Business, or related field preferred.

• 1–2 years of accounts payable, bookkeeping, or administrative experience preferred.
• Experience with billing software, accounting software and ERP systems is a plus.

• Basic understanding of accounting and accounts payable principles.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office, especially Excel.
• Excellent organizational and time management skills.
• Strong communication and customer service skills.
• Ability to work independently and as part of a team.
• Ability to manage multiple priorities and meet deadlines.

• Experience processing high volumes of invoices.
• Knowledge of 1099 reporting requirements.
• Familiarity with electronic invoice processing systems.
• Experience with ERP systems such as Sage.

Reports To:

AP Supervisor

• Hybrid - Office environment with extensive computer use.
• Ability to sit for extended periods and perform repetitive data-entry tasks.

Competitive salary and benefits based on experience and qualifications.

The company is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to protected status under applicable laws.