Accounts Payable Clerk

Position: Accounts Payable Clerk

Location: Southlake, TX

Employment Type: Contract-to-Hire

Work Arrangement: Hybrid – 3 Days Onsite / 2 Days Remote

Pay Rate: $24.00–$27.00 per hour

Wheeler Staffing Partners is seeking a detail-oriented Accounts Payable Clerk for a contract-to-hire opportunity in Southlake, TX. This role is responsible for processing invoices, maintaining vendor records, responding to accounts payable inquiries, and supporting accurate and timely financial transactions. The ideal candidate has hands‑on accounts payable experience, strong attention to detail, and the ability to manage multiple priorities in a fast‑paced environment.

Experience supporting multi‑entity or healthcare organizations is a plus.

• Receive, review, and process vendor invoices and patient refunds for payment.
• Verify invoice amounts, coding, supporting documentation, and required approvals.
• Enter accounts payable transactions accurately and within established deadlines.
• Reconcile vendor statements and research and resolve discrepancies.
• Respond to inquiries from vendors, internal departments, and practice managers regarding invoices and payment status.
• Maintain accurate vendor files, records, and supporting documentation.
• Obtain and maintain W‑9 forms and other required vendor documentation.
• Monitor open invoices and assist with resolving outstanding items.
• File and organize accounting documentation in accordance with company procedures.
• Assist with month‑end close activities and account reconciliations.
• Support internal and external audits by providing requested accounts payable documentation.
• Follow established accounting procedures, company policies, and internal controls.

• High school diploma or GED required.
• 1–2 years of accounts payable, bookkeeping, accounting support, or related administrative experience preferred.
• Basic understanding of accounts payable and accounting principles.
• Proficiency in Microsoft Office, particularly Microsoft Excel.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to provide professional customer service to vendors and internal stakeholders.
• Ability to work independently and collaboratively within a team environment.
• Ability to manage multiple priorities and meet established deadlines.

• Associate degree in Accounting, Business, Finance, or a related field.
• Experience processing a high volume of invoices.
• Experience working within a multi‑entity or healthcare organization.
• Knowledge of 1099 reporting requirements.
• Familiarity with electronic invoice processing systems.
• Experience with accounting or ERP systems, including Sage.

Hybrid work arrangement requiring three days onsite and two days remote. Office environment with extensive computer use. Ability to sit for extended periods and perform repetitive data entry tasks.

Wheeler Staffing Partners is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to protected status under applicable federal, state, or local laws.