Sales & Listing Operations Coordinator - DFW

Sales & Listing Operations Coordinator, Prospere Companies

Location:

On-Site (Southlake, Texas)

Compensation: $55,000 - $68,000 + benefits

This position does not offer visa sponsorship or relocation benefits. Applicants must be based in the Dallas area.

If you are the person who notices when details are missing, deadlines are slipping, or systems are getting messy, this role was built for you. Prospere Companies is looking for a Sales & Listing Operations Coordinator to help keep our brokerage teams organized, accurate, and moving. Our brokers are focused on business owners, deals, listings, and closings. Your job is to help make sure the operational details behind that work do not fall through the cracks.

You will support listing submissions, CRM accuracy, broker requests, meeting preparation, internal announcements, and day-to-day sales operations across Texas, Colorado, and Nevada.

This is not a sales role. It is a high-trust support role for someone who enjoys structure, follow-through, clean data, recurring processes, and helping a fast-moving team stay organized.

When you do this job well, listings go live cleaner, brokers move faster, leadership has better information, and the team operates with fewer dropped balls.

• Review new listing submissions for completeness and accuracy
• Check for missing documentation, incomplete Executive Summaries, engagement fee details, and required listing information
• Coordinate listing activations, updates, removals, and price changes across internal systems and marketing platforms
• Help monitor listing visibility and marketplace usage, including Biz Buy Sell  showcase rotations
• Support closing-related administrative tasks and internal deal reporting
• Communicate with brokers when listing information is incomplete or needs correction

• Maintain clean and accurate records in Hub Spot
• Assist with lead entry, lead assignment, and deal updates
• Help audit CRM data for missing or incorrect information
• Support weekly KPI tracking and sales reporting
• Help document and improve standard operating procedures
• Assist with recurring workflow follow-up and internal process compliance
• Help leadership gain better visibility into listings, leads, and broker activity

• Help brokers with basic questions related to Hub Spot, SharePoint, Teams, Zoom, Trainual, and internal processes
• Route helpdesk requests to the appropriate department or specialist
• Track open requests and help ensure follow-through
• Prepare weekly sales meeting materials, including PowerPoint updates and KPI trackers
• Coordinate internal announcements, including closings, birthdays, anniversaries, and team updates
• Assist with onboarding and offboarding tasks as needed
• Help keep communication clean, timely, and organized across departments

• Assist with meeting setup and internal event preparation
• Help maintain conference rooms and shared office spaces
• Coordinate office supplies, snacks, mail, and monthly office lunches as needed
• Support team meetings, trainings, and other internal gatherings
• Help create a professional, organized environment for brokers, staff, and guests

• Listing submissions are reviewed quickly and accurately
• Hub Spot records are cleaner and more reliable
• Broker support requests are tracked and followed up on
• Weekly sales meeting materials are prepared on time
• Internal announcements and updates are handled consistently
• Recurring tasks are documented and managed without constant reminders
• Leadership has better visibility into listings, leads, and operational follow-through
• Brokers know where to go for help and receive clear, timely support

This role matters because small operational misses create real friction. Clean listings, accurate data, and reliable follow-up help the entire team move faster.

• Highly organized and detail-oriented
• Comfortable managing recurring daily, weekly, and monthly tasks
• Comfortable using CRMs, spreadsheets, and business software
• Good at following checklists and improving repeatable processes
• Calm and professional when supporting busy salespeople
• Able to…