Executive Assistant to CEO

Executive Assistant to CEO and Executive Team

A well-established manufacturing company with an executive office in Southlake is seeking an exceptional Executive Assistant to support the CEO and Executive Team as a trusted partner and operational anchor.

This role extends well beyond traditional executive support. The Executive Assistant will function as a force multiplier for the CEO and senior leadership team, helping drive alignment, optimize executive effectiveness, and ensure seamless execution across a wide range of business priorities.

About the Job:

• Act as a primary "right hand" to the CEO managing a complex calendar with shifting priorities and ensuring focus on critical business objectives
• Own calendar management for the rest of the executive team particularly as it relates to internal executive meetings, scheduling client meetings
• Act as the liaison to the board of directors and help plan the meetings, agenda and collateral materials; follow-up on action items (quarterly)
• Coordinate domestic and international travel arrangements including detailed itineraries
• Drive special projects and cross-functional initiatives, tracking timelines, deliverables, and accountability across departments
• Plan executive meetings, dinners, events and client engagements
• Oversee expense reporting for the executive team
• Partner closely with executives on day-to-day business needs, helping maintain organization, responsiveness, and operational efficiency
• Leverage AI tools and modern productivity technologies to improve workflow efficiency
• Be the "go to" in the office for administrative needs, supplies, coordinate tech support
• Handle some personal work for the CEO; run errands
• Ad hoc projects
• Competitive Base Salary, Discretionary Bonus, Comprehensive Health Benefits

About You:

• 5+ years of experience supporting C-Suite executives in a fast-paced environment
• Proven experience supporting multiple senior leaders with professionalism, discretion, and sound judgment
• Exceptional organizational skills, prioritization ability, and proactive problem-solving capability
• High emotional intelligence with the ability to anticipate needs and respond effectively with minimal direction
• Outstanding written and verbal communication skills with the ability to represent executives professionally at all levels
• Excellent Microsoft Office Suite skills; comfortable using AI-enabled productivity tools
• Experience planning meetings and events; strong project management skills; highly organized and detail-oriented
• A calm, polished, service-oriented presence with the flexibility to adapt to changing priorities