Executive Assistant to President

Position Summary

Reporting directly to the President, the Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. This position also serves as a liaison to the Board of Trustees and senior leadership team, organizes and coordinates executive outreach and external relations efforts, and oversees special projects housed in the President’s office.

The Executive Assistant must be able to work under pressure and deal with highly sensitive and confidential issues that require a high standard of professionalism, efficiency, personal communication, discretion, and independent judgment.

The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties and responsibilities noted herein, however, this list represents examples only, and is not a comprehensive listing of all functions and tasks performed by positions found in this job description.

• Serve as the primary point of contact for the President and liaison to senior leadership, as well as internal and external University stakeholders.
• Exercise oversight of the President’s calendar; prioritize and schedule time to ensure the President’s equitable exposure to internal and external constituencies.
• Ensure effective communication and coordination with the President regarding upcoming commitments and responsibilities and follow up accordingly.
• Handle executive-level, multifaceted projects and activities—complete expense reports; compose and prepare correspondence that is often confidential; arrange detailed travel plans, itineraries, and agendas; and compile documents for travel-related meetings.
• Manage office operations, including workflow, budget operations, event planning, and critical deadlines; ensure accuracy and forward momentum for all assigned projects.
• Address and resolve complaints and inquiries referred to the President from administrators, faculty, students, parents, donors, the Board of Trustees, and external constituents.
• Communicate directly, and on behalf of the President, with Board members, donors, and others on matters related to the University’s mission and initiatives.
• Assist in coordinating the agenda of senior leadership team meetings and all-staff meetings.
• Manage special projects for the President, handling conflicting needs and tight deadlines with proactive follow-through.
• Successfully complete critical aspects of deliverables with a hands‑on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the President's ability to effectively lead the University.
• Create systems for efficient management of office files and records.
• Review, edit and proofread all assigned projects for accuracy and detail.

• Serve as the President's administrative liaison to the University’s Board of Trustees.
• Assist Board members with travel arrangements, lodging, and meal planning as needed.
• Maintain discretion and confidentiality in relationships with all board members.
• Coordinate all aspects of Board of Trustees meetings.
• Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters, including advance distribution of materials before meetings in electronic/paper format.

• Model core organizational beliefs and values; communicate openly and effectively within and across departments.
• Establish and maintain professional communication and ensure that all interactions are supportive, courteous, and respectful.
• Utilize effective communication skills to present information accurately and clearly both internally and publicly.
• Participate in professional development activities that are aligned with University, departmental and individual goals.
• Maintain accurate and complete records as required by governing entities (DOE, TRACS, ABHE, etc.); file all physical and computerized reports, records, and other documents required.
• Attend and participate in staff meetings and chapel.
• Serve on committees as required.
• Comply with all policies, operating…