Project Admin

Landmark is a leading provider of engineering, construction, and asset management services for storage solutions in the water, wastewater, power, and industrial markets. We operate throughout North American and have built our reputation on delivering the most challenging projects with a high degree of efficiency and precision. Challenging the norm and innovating better methods is core to our approach.

The Project Admin is accountable for the execution of project administration functions as directed by the Project Manager or APM.

• Meet with the PM/APM weekly to review and assist with tasks as required
• Attend Preconstruction Handoff Meeting, Engineer/Owner Pre-con Meeting, Landmark Phase Meetings and Project Admin Huddles
• Notify Accounting of Actual Substantial Completion and Final Completion Dates
• Set up and maintain project files in Procore
• Complete any Building Permit Applications and Coordinate with Accounting for Payment
• Create and Manage Commitments (subcontracts and LOI’s)
  • Send new vendor packets to Subs that are not in our system
  • Compile subcontracts
  • Compile all supporting documents
  • Send subcontracts to all signatories through Docu Sign
  • Ensure that all subcontractors have an approved certificate of insurance (COI), through IBTX, and a fully signed subcontract agreement on file prior to start of work
• Own the temp power process and manage transition to permanent power
• Assist the Project Manager with completing and maintaining the CET Project Planning & Review Form
• Assist the Project Manager with setting up project planning meetings
• As required assist the Project Manager/APM to compile and submit project submittals
• Review plans and specifications to complete submittal registers
• Compile, organize and manage project operations & maintenance (O&M) manuals through the life cycle of the project until final submission of the approved O&M manual to the owner
• Assist as required with compiling back up documents for monthly billings

• High School Diploma or GED

• 3 to 5 years of similar experience

• Exposure to project management functions in a construction industry involving self-performance of construction works
• Experience with Procore, Docu Sign, and Adobe PDF

To perform the job successfully an individual should demonstrate the following competencies:

• Excellent interpersonal and organizational capabilities
• Collaborative in approach to identifying issues and driving them to conclusion
• Effective written and verbal communication skills
• High level of attention to detail
• Assumes responsibility for project success
• Proficiency in technical concepts related to construction execution
• Ability to navigate technology
• Proficient in MS Office applications

If you have a question, or need an accommodation as part of the employment process, please contact Human Resources at

Landmark is an Equal Opportunity Employer.