Clerk - Office - School

Position Summary

THIS POSITION IS FOR 7 HOURS PER DAY AT 180 DAYS PER YEAR.
PAY FOR POSITION: PSE Salary Schedule Level 4 - $23.50 (25-26 PSE salary schedule)

This position provides a variety of office support to an assigned program, including receptionist activities, composing and typing correspondence and reports, record tracking, budget tracking, customer service, computer operation, and maintaining knowledge of program rules and regulations.

• Maintains program records, tracks compliance, inputs data, produces reports, and monitors grant monies.
• Prepares newsletters, routine forms, memoranda, and proofreads materials.
• Answers telephone, greets visitors, provides program information, routes callers, takes messages, maintains communication lines, and provides a service‑oriented relationship.
• Reviews and balances budgets, monitors receivables, and makes coding error changes.
• Maintains inventory and records.
• Operates computer and software packages such as word processing, spreadsheets, databases, and publishing applications; provides routine and custom reports.
• Maintains current knowledge of program rules, regulations, laws, and procedures; processes materials for compliance.
• Tracks projects and deadlines, coordinates with others, and reports enrollment counts.
• Provides clerical support: typing, correspondence, calendar management, travel arrangements, file maintenance, minutes, agendas, and general office work.
• Opens and routes incoming mail, and screens mail as appropriate.
• Models appropriate behavior, protects confidential information, and follows ethical guidelines.

• Provides backup and peak load assistance.
• Works with auditors and program compliance personnel.
• Purchases refreshments for meetings and tracks expenses.
• Serves on district committees and work teams, modeling ethical behavior.
• Performs related duties consistent with position scope.

Reports to assigned administrator and may receive direction from multiple program personnel.

Requires adaptation to shifting priorities, concentration, attention to detail, and occasional interaction with distraught individuals.

Exposed to visual display terminals for prolonged periods. Required to sit. Some positions may require travel to various school sites.

Education and Experience — Two (2) years of training in secretarial procedures, maintaining detailed records and customer service.

Allowable Substitutions — Advanced training may substitute up to one (1) year of experience.

Effective oral and written communication, customer service, office procedures, VAX system knowledge, bookkeeping, budgeting spreadsheets, keyboarding, data entry, office machines, software applications, grammar, arithmetic, and confidentiality.

Fingerprinting and background check, district infection control training, valid Washington state driver's license with good driving record may be required.

Salary, insurance, retirement plans, paid time off, paid holidays. For details, please refer to the job portal.

Bethel School District does not discriminate on the basis of sex, race, ethnicity, color, religion, creed, national origin, sexual orientation, gender identity, gender expression, homelessness, immigration or citizenship status, disability, neurodivergence, the use of a trained dog guide or service animal, age, or honorably discharged veteran or military status and provides equal access to the Boy Scouts and other designated youth groups.

For inquiries, contact the Civil Rights Compliance / Gender‑Inclusive Schools Coordinator, Debbie Carlman (dcarlman), 253‑800‑2019;
Title IX Coordinator, Mel Boyd (mboyd), 253‑800‑2029; and 504 Coordinator, Melissa Munson‑Merritt (mmunsonmer), 253‑800‑2301. All individuals may be reached at 516 176th Street East, Spanaway, WA 98387. Title IX inquiries may also be directed toward the U.S. Department of Education, Office for Civil Rights (OCR). Information about nondiscrimination and grievance procedures, and how to report a concern, is available .

Apply online.