Billing Specialist II

Contract Billing Specialist I

Location:

Sparks, NV (Onsite)

Pay Rate: $27.70 per hour

Hours:

40 hours per week

Duration:
Contract (5 months+)

Our client is a prominent firm within the aerospace and defense industry seeking an experienced Contract Billing Specialist I to support high‑visibility contract portfolios that demand precision, compliance, and fluency in multifaceted billing structures.

• Prepare and submit Cost, Time & Material, and Firm Fixed Price (including Milestone, Progress Payment, and Performance‑Based) invoices in full compliance with contract requirements.
• Validate billed costs for allowability, accuracy, and alignment with contractual terms.
• Reconcile billed amounts to project reports and compile all required supporting documentation.
• Maintain and update billing matrices, project setup checklists, and contract‑specific billing schedules.
• Assist in monthly AR billed/unbilled reconciliations.
• Partner with Accounting to resolve cash application issues.
• Support collection activities on aged receivables.
• Follow internal billing controls and departmental desk procedures.
• Prepare complete, audit‑ready invoice packages for internal and external auditors.
• Organize and maintain invoice archives and billing schedules.
• Collaborate with Contracts, Program Management, Pricing, and Program Support to ensure accurate billing setup, execution, and contract closeout.
• Resolve billing and collection issues, funding updates, contract modifications, and revenue configuration questions.
• Provide input to process improvements and system enhancements.

• 1–3+ years of billing experience, ideally within complex contract environments.
• Strong expertise with ERP systems, including billing; understanding of GL and project ledger interactions, reporting, and project setup.
• Experience preparing detailed invoice packages and supporting documentation.
• Working knowledge of standard billing requirements, cost principles, and compliance frameworks.
• Strong reconciliation, analytical, and problem‑solving skills; ability to validate costs against Project Cost Reports and GL data.
• Demonstrated ability to manage high‑volume billing cycles with strict monthly deadlines.
• Experience supporting audits and producing audit‑ready documentation.
• Advanced Excel proficiency; familiarity with reporting tools, contract lifecycle systems, or data warehouse environments.

• Experience billing multi‑line‑item contract structures and preparing Progress Payment submissions.
• Understanding of indirect rate adjustments.
• Background in contract financial operations, revenue recognition, or project lifecycle processes.
• Experience with electronic invoice submission platforms.
• Bachelor’s degree in Accounting, Finance, Business, or a related field.

• Pay Rate: $27.70 per hour
• Available health, life, vision, and dental insurance