Accounts Payable

The Accounts Payable is responsible for all aspects of Accounts Payable, AP reconciliations, and shared responsibility of general office tasks. The Accounts Payable will assist other departments with duties as needed. They will foster good relationships with vendors, customers, and employees. They will stay organized, efficient, and prioritize tasks appropriately. They will work independently and in a team when needed. The Accounts Payable will be reliable, timely, attentive, and have a high level of communication.

Reports to Accountant.

• Attention to detail with efficiency and speed.
• Able to multitask and switch between tasks quickly.
• Ability to recognize your own errors and find solutions to prevent them.
• Savvy with basic math, GL & cost accounting, computer software (Excel/Word), and technology.
• Knowledge of Sage 300 Construction and Timber Scan preferred, or ability to learn new programs quickly.
• Requires a high level of reading, writing, spelling, and communication skills.
• Requires general understanding of Business and GAAP standards (Generally Accepted Accounting Principles).
• Bilingual English/Spanish is preferred, but not required.
• High school diploma or GED Equivalent
• Bachelor’s degree in related field is preferred, but not required
• Three or more years of related experience
• 18 years or older.

• Knowledge of Sage 300 Construction Accounting Software, Timber Scan, and Paycor
• Knowledge of GL & Cost Accounting

• Body Positions – Long periods of sitting and/or standing while working on a computer.
• Body Movements – Ability to stoop; kneel; carry fifty (50) pounds; operate a computer for extended periods; and operate a scanner, printer, and phones. Ability to walk briskly from one room to another.
• Body Senses – Ability to obtain, understand, and follow through with information by listening, talking, seeing, or reading.
• Mental – Requires general understanding of math, accounting, reading, writing, spelling, and communication skills. Able to maintain calm and efficiency under pressure. Ability to get along with a variety of personalities.

Primarily an office environment with varying amounts of noise and quiet throughout the day. Environment may require proximity to vehicles and equipment for brief times. Require periodic extended hours to meet monthly, quarterly, and annual deadlines.

The basic function of the Accounts Payable Specialist is to complete accounts payable, AP reconciliations, and general office tasks with the highest quality, efficiency, and productivity. To maintain comprehensive amounts of job knowledge, reliability, and creativity. To use good judgement at all times and foster good relationships.

• Back up for front office, admin, and management as needed.
• Assist with supply ordering and organization
• Assist walk in customers, vendors, or employees with any Human Resource, Payroll, Accounts Payable, or additional direction as needed.
• Keep front office and other common areas tidy and organized.
• Maintain confidentiality of employees, coworkers, vendors, and customer’s information

• Reconcile Accounts Payable and Vehicle/Equipment Assets.
• Reconcile Vendor Statements and Credit Card Statements.
• Assess and fix any moderately complex errors that may arise before completing reconciliations, and refers more complex issues to higher-level staff.

• Support staff, confirm completion, and step in as needed for data entry of invoices.
• Enter ACH / EFT payments and 401K invoices. Enter monthly Wage Works, tax invoices, and additional confidential invoices as needed.
• Assist with weekly payroll cost correction
• Complete Final Review, Import to Sage 300, verifying amounts, and checking for errors on a weekly basis with extreme attention to detail.
• Prep, print, review, and mail weekly checks with accuracy and efficiency. Process Positive Pay with bank. Paying vendors promptly within terms for both overhead and job-related costs.
• Manage all Credit Card Sage systems and process Fenvari statement.
• Manage and process all…