Accounting Administrator

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Full Time Finance Sparks, NV, US

3 days ago Requisition

Salary Range: $25.00 To $27.00 Hourly

Looking for career opportunities, an employer who develops their people, a place to make your mark? If so, we are looking for you. Since our founding in the early 1990s, MEI Rigging & Crating has grown into one of the largest providers of rigging, machinery moving, millwrighting, mechanical installation, industrial storage, crating, and export packing services in the United States. Our day-to-day operations are guided by our shared values of integrity, respect, professionalism, safety, commitment, and results and this has positioned us to provide exceptional service to customers of all sizes ranging from Aerospace, Automotive, Construction, Data Center, Food Processing, Healthcare, Manufacturing, Pharmaceutical, and Institutional companies to every industry in between.

Our people are our best asset, and we invest in training, support, and providing the proper tools needed to succeed. If you are looking to be a part of a great team.

The Regional Office Accounting Administrator performs multiple tasks and supports general office operations to help ensure that all areas are working efficiently. Primary responsibility is the efficient operation of the regional office site by supporting the coordination of accounting administration and operational functions at the direction of Regional Office Accounting Manager.

• Works collectively with Regional Accounting Manager & Accounts Payable (AP):
  • Proper and timely processing of vendor invoices and submittal to Corporate AP for remittance
  • Obtaining proper information required for new vendor set up and MEI credit approval with new vendors including understanding of insurance and 1099 MISC compliance and requirements
  • Performing reconciliation and retention of employee credit card transactions and documentation per processes
  • Entry into accounting systems for item receipts of purchases materials and services
  • Communicate and follow up with vendors on discrepancies
  • Creating purchase requisitions/orders at the request of Regional Office Management for job related materials and services
  • Code vendor Purchase Orders with appropriate GL account/location and note adjustments as needed
  • Track and resolve open Purchase Orders, complying with Purchasing Policies, Processes and Procedures
• Works collectively with Regional Accounting Manager & Accounts Receivable (AR):
  • Review AR aging to ensure compliance and initiate collection efforts
  • Maintain accounts receivable customer files and records
  • Proper processing and delivery of customer invoices including retention of customer job file and invoice per process
  • Assist with month end closing responsibilities and comply with deadlines
  • Handling of cash receipts per policy including Merchant processing of AR credit cards
  • Collecting new customer information such as credit applications, W-9 and submitting to Corporate AR for determination of credit terms and entry
• Provides general office administrative support by:
  • Assist with ordering of office, janitorial, and kitchen supplies utilizing company purchasing processes
  • Provide primary front office reception, including receiving and transferring incoming calls and greeting and directing visitors
  • Handling and processing of incoming mail
  • General clerical duties including copying, scanning, and filing of vendor and customer records
  • Other tasks as assigned

• High school diploma (or G.E.D)
• Minimum of two (2) years of recent successful office accounting (Accounts Receivable, Accounts Payable, Bookkeeper) experience is preferred but not required
• Minimum of two (2) years recent experience with accounting software is preferred but not required

• Embraces our Values, Vision, Mission and Company Culture
• Excellent communication skills with a spirit of customer service
• Ability to maintain a high level of accuracy in preparing and entering…