Executive Assistant

Are you a seasoned administrative leader looking to take your organizational impact to the next level? We invite you to join our team as an Executive Assistant I! In this role, you will partner with one or more of our executive leaders to support them in achieving their goals and strategic objectives. You will take charge of managing their schedules, preparing them for meetings, and ensuring that their day‑to‑day tasks are handled efficiently.

As a trusted partner and vital member of their team, you will anticipate their needs and respond to surprises with poise and confidence. You will also be a tech‑savvy wizard, utilizing cutting‑edge tools to maximize efficiency. In addition, you will be a master at managing multiple tasks and projects, prioritizing your workload to ensure timely completion of all assignments. Plus, you’ll serve as a change agent to facilitate positive changes within the organization to improve overall effectiveness and success.

On top of it all, you’ll get to model the highest standards of excellence for our close‑knit team of professionals, encouraging consistent, proactive, and exceptional administrative support.

The ISR (Intelligence, Surveillance & Reconnaissance), Aviation, and Security (IAS) business area is a leader in ISR and aviation, it is a leading prime manned and unmanned aircraft systems integrator for innovative, high‑performance ISR and aviation systems. Its end‑to‑end Command, Control, Computers, Communications and Intelligence, Surveillance & Reconnaissance (C4

ISR) capabilities encompass design, integration, test, certification, ground/flight training and complete logistics support. IAS tailors solutions to customer cost, performance, and schedule requirements and designs to consistently exceed expectations – with an unrivaled record of on time and on (or under) budget deliveries.

• Maintain and manage complex calendars, meeting and travel schedules for C‑Suite and/or Executive Vice Presidents and/or Senior Vice Presidents.

• Direct incoming calls, correspondence, and voice messages.

• Review and edit internal department communications, reports, and presentations on behalf of executives.

• Act as a liaison between executives and staff stakeholders.

• Coordinate and organize meetings, including setting up conference rooms and preparing necessary materials.

• Arrange domestic and international travel, including visa and passport requirements.

• Assist in the planning and execution of internal department events and teambuilding with efficiency.

• Coordinate efforts between various departments to align with executive priorities.

• Support onboarding and training for senior team members.

• Handle confidential and sensitive information with a high level of discretion.

• Serve as a gatekeeper, managing the flow of information to and from executives.

• Assist in the planning and execution of executive‑level projects, including tracking project milestones, managing timelines, and ensuring timely deliverables.

• Identify improvements in executive office processes.

• Manage office operations related to executive teams, including vendor management and purchase requests.

• Support budget tracking and financial documentation for the executive office.

• High school diploma or equivalent.

• 1+ years of relevant experience in an Executive Assistant support role.

• 3+ years of relevant experience in an Administrative Assistant support role.

• Advanced in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, One Note and SharePoint Online), Travel and Expense Platforms (such as Concur), and Project Management Applications (such as Smartsheet).

• Foundational knowledge with Ticketing Systems (e.g. Service Now), Enterprise Performance Measurement (EPM) Software (e.g. Workday Adaptive Planning), Enterprise Resource Planning (ERP) Systems (e.g. Cost Point), Customer Relationship Management (CRM) Software (e.g. Microsoft Dynamics).

• Proven interpersonal communication skills with personnel at all levels internal and external to the organization, including foreign and military officials.

• Ability to interpret the intent of available guidelines and use considerable judgment in applying…