Administrative Assistant

Western 102 Power Station and Solar Plant is a 116‑MW natural gas‑fueled facility located in Storey County, Nevada, providing reliable and flexible power to support regional mining operations. The plant utilizes 14 Wärtsilä 34SG spark‑ignition engines housed in a prefabricated structure with two engine halls, each containing seven gensets, designed for efficient high‑altitude performance and low emissions through lean‑burn, pre‑combustion chamber technology.

Complementing the thermal generation is a 1‑MW AC (1,000‑kW) solar photovoltaic system, enhancing overall efficiency and energy diversity.

The Administrative Assistant at Western 102 Power Station and Solar Plant plays a critical role in supporting the efficient operation of a combined‑cycle power plant by coordinating fuel logistics, vendor interactions, and administrative functions. Key responsibilities include tracking fuel deliveries, maintaining operational records, and assisting with procurement and accounts payable processes to support timely, cost‑effective, and safe plant operations. By ensuring reliable documentation and communication, this role contributes to the plant’s ability to safely and consistently deliver electricity to the regional grid.

• Provide comprehensive administrative coordination for plant operations, ensuring accurate recordkeeping, vendor and HR alignment, regulatory compliance, and efficient daily operations across generation and solar assets.
• Maintain and reconcile plant data systems for natural gas fuel deliveries and usage, ensuring accuracy, documentation integrity, and audit readiness, while acting as the primary liaison for fuel suppliers and service providers, coordinating communication, documentation, and issue resolution with plant leadership.
• Administer electronic and hard‑copy records, including vendor accounts, insurance certificates, purchasing documentation, and operational files, ensuring organization, retention compliance, and accessibility.
• Control plant documentation, including procedures, work orders, and version‑controlled records, serving as site documentation lead for audits and inspections.
• Manage invoice processing and tracking within accounting and CMMS platforms (e.g., Maximo), ensuring timely approvals, resolving discrepancies, and supporting monthly budget and commitment reviews.
• Coordinate accounts payable workflows, including invoice validation, coding accuracy, and vendor follow‑up.
• Oversee procurement tracking activities, including expediting orders, monitoring open purchase orders, and resolving shipment or billing discrepancies.
• Coordinate site HR and safety administration, including training tracking, compliance documentation, workforce records, and screening requirements.
• Maintain compliance records and assist with permit tracking and reporting requirements to support environmental and operational standards.
• Coordinate logistical planning for outages, scheduling, inventory documentation, and vendor access, while maintaining control of plant records, office resources, and confidential documentation to ensure smooth operational execution.
• Provide administrative support for plant meetings, safety initiatives, and audits, including documentation and follow‑up tracking.
• Prepare and distribute operational reports, correspondence, and documentation to internal teams and plant leadership to support reliable plant performance.
• Perform additional administrative and operational coordination duties as needed to support overall site performance.

Safety is a core value at NAES, and as a condition of employment, all employees are expected to remain mentally alert and work safely at all times. Employees must also adhere to all safety warnings and posted signs while on company property. Additionally, they are required to follow all NAES safety rules and procedures. Adherence to these safety responsibilities is one of the key factors in the evaluation of each employee’s performance.

The Administrative Assistant reports to the Administrative Manager and…