Bilingual Office Administrator

Job Description

As the first Office Administrator at Bitdeer’s new Sparks manufacturing facility, you will be a backbone of the site’s launch. You will partner directly with the Facility General Manager as we build into a world-class manufacturing site. This isn't a typical "steady state" admin role—you will be helping to manage the chaos of a new build, helping to set-up vendor accounts, and partnering as we establish culture for our first 50+ employees.

• Department Support:
  Manage calendars and travel logistics for the GM and visiting executive leadership.
• General Office Support:
  Day-to-day office duties
• Budgeting:
  Track site-level expenses, process invoices, and manage the office procurement budget.
• Standard Operating Procedures (SOPs):
  Design and document the workflows for how this office will run—from mail distribution to visitor check-in protocols.

• Vendor Onboarding:
  Act as a point of contact for all non-production vendors (janitorial, security, catering, waste management, and office supplies).
• Punch-List Support:
  Assist the GM and construction teams in tracking facility completion, coordinating furniture deliveries, and managing badge access for contractors.
• EHS Coordination:
  Support the Environmental, Health, and Safety (EHS) team by maintaining safety signage, organizing first-aid supplies, and ensuring the front office meets all compliance standards.

• Hiring Wave Logistics:
  Partner with HR to coordinate on-site interviews and manage the "Welcome" experience for an initial hiring push.
• Event Planning:
  Organize "Launch Milestones" and team-building events to keep morale high during the high‑pressure build-out phase.

• Experience:
  
  3–5+ years in office management or administration, ideally within a manufacturing, industrial, or high‑tech environment.
• Bilingual:
  Mandarin and English speaking, reading and writing.
• Adaptability:
  Proven track record of working in a "start‑up" or "launch" environment where processes weren't yet defined.
• Tech Savvy:
  High proficiency in Microsoft 365/Google Workspace and experience with ERP or Procurement software.
• Grit:
  You aren't afraid to put on a hard hat to check a delivery or move a box of supplies to get the job done.

• Experience supporting a General Manager or Plant Manager.
• Basic understanding of OSHA record‑keeping or facility security systems.

Bitdeer is committed to providing equal employment opportunities in accordance with country, state, and local laws. Bitdeer does not discriminate against employees or applicants based on conditions such as race, color, gender identity and/or expression, sexual orientation, marital and/or parental status, religion, political opinion, nationality, ethnic background or social origin, social status, disability, age, indigenous status, and union.