Registrar - High School

Position: Registrar - High School (40 hrs./wk. 260 days)
Education support professionals - esp/classified - clerical

job number

start date

open date 06/08/2026

closing date

high school registrar

summary description

under general direction, performs and oversees various and complex registration and secretarial responsibilities at a high school. The school registrar processes records and documents; registers and withdraws students; and processes variances. Incumbent performs related work as required.

essential duties and responsibilities

registration & enrollment support

• assists students and parents/guardians with online registration.
• reviews and approves registrations, verifying accuracy of legal name, birth certificate, address, guardianship documentation, and immunization records.
• assists with student withdrawals, including completion of electronic withdrawal forms and ensuring all teachers submit withdrawal grades.
• generates variance reports to identify students outside of assigned school zones.

graduation & academic tracking

• maintains database and calculation systems for student graduation information, including diploma types and special designations (e.g., millennium scholars).
• collaborates with school counselors to ensure diploma types and graduation requirements are accurate and consistent.
• calculates grade point averages (gpa), class rank, recognitions, and class size.
• posts academic and graduation data to student electronic permanent records.

data management & reporting

• manages student cohort data, ensuring accurate cohort assignment and appropriate leave codes.
• tracks withdrawn or "vanished" students and exhausts all efforts to locate them.
• provides the principal with dropout/vanished student reports as requested.
• compiles, balances, and troubleshoots district and state reports on a monthly basis and as requested.

grading support

• opens grading windows for teachers.
• reviews grades for accuracy and consistency.
• maintains and processes grade changes.

customer service & communication

• answers telephones and prepares various documents.
• assists students and parents with questions regarding transcripts, credits, and gpa.
• supports counselors with inquiries related to grades, credits, and transcripts.
• communicates with other schools to obtain records and verify grades.

collaboration & professional responsibilities

• attends required registrar meetings and ongoing training sessions.
• cross-trains office staff to provide coverage as needed.
• performs general secretarial duties and supports other office staff when required.

qualifications

any combination of education and experience that could likely provide the required knowledge and skills is qualifying. A typical way to obtain knowledge and skills would be:

education: equivalent to a high school diploma.

experience: three (3) years of secretarial experience, some of which was in the area of student registration.

licenses/certificates: none required.

competencies for successful performance of job duties

knowledge of:

• state, county and washoe county school district educational requirements.
• washoe county school district graduation requirements and regulations.
• basic math; grammar, spelling, punctuation, and vocabulary.
• modern office procedures and equipment.

skill and abilities:

• computer data entry and utilizing various software programs.
• filing,
• typing accurately.
• organizing work assignments.
• researching information.
• computer usage and word/information processing.
• developing good rapport with people.
• dealing effectively with the public.
• maintaining accurate records.
• operating modern office equipment.

work environment / physical demands

the work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

work environment

• exposure to weather: rarely
• exposure to loud noises: occasionally
• working in confined spaces: continuously
• working at heights: rarely
• working with hazardous materials: never

physical demands

• lifting/carrying: occasionally
• standing/walking: occasionally
• bending/stooping: occasionally
• reaching: occasionally
• pushing/pulling: occasionally
• climbing: rarely
• fine motor skills: continuously

definitions:

• never: the activity or condition does not occur.
• rarely: the activity or condition occurs less than 10% of the time.
• occasionally: the activity or condition occurs 10-30% of the time.
• frequently: the activity or condition occurs 30-60% of the time.
• continuously: the activity or condition occurs more than 60% of the time.

this job specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents may be required to follow any other instructions, and to perform any other related duties as may be required by their supervisor.

the washoe county school district is committed to providing a safe and respectful learning and working environment for all students, staff, and visitors. The district prohibits bullying,…