Executive Assistant - Unclassified

Executive Assistant

The Nevada Department of Agriculture (NDA), is seeking to fill an unclassified Executive Assistant position in Sparks. The Executive Assistant provides the highest level of administrative support to the Director of the Nevada Department of Agriculture and serves as a key liaison when working with division administrators, managers, state, federal and local government officials, board members, industry representatives and the public regarding department programs and operations.

Acting with delegated authority, this position exercises independent judgment, initiative and discretion in resolving a wide range of administrative matters and issues of importance to the department, many of which carry a high consequence of error. This position coordinates appointments, engagements, meetings and conferences requiring occasional travel around the state to provide on-site administrative support for the director. This position organizes quarterly Board of Agriculture meetings on behalf of the director, including assisting in the preparation of the agenda and materials, taking minutes, and coordinating speakers, public comment, logistics and board travel.

This position requires a minimum of 5 years of administrative assistant experience at the leadership level or equivalent experience. Preferred experience includes experience with Nevada Open Meeting Law, updating and maintaining websites and/or web pages, and tracking legislative calendars.

Assigned responsibilities include drafting formal correspondence, resolving administrative questions and issues on behalf of the Director and transmitting and following up on directives, instructions and assignments from the Director to department staff. This position coordinates appointments, engagements, meetings and conferences requiring occasional travel around the state to provide on-site administrative support for the Director. This position organizes quarterly Board of Agriculture meetings on behalf of the Director, including assisting in the preparation of the agenda and materials, taking minutes, and coordinating speakers, public comment, logistics and board travel.

Strong organizational, time management and planning skills; strong literacy, reasoning and thinking skills; clear and effective verbal communication skills to be able to convey accurate and concise information to all audiences; strong business writing skills and the ability to synthesize technical or commercial information; strong professional ethics and discretion; experience in research and evaluation of data and preparation of professional reports and presentations;

experience managing projects and events; experience reviewing and developing policies, procedures, and best practices; advanced Microsoft Office skills.

The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages.