Executive Assistant - Unclassified

Job Summary

The Nevada Department of Agriculture (NDA), is seeking to fill an unclassified Executive Assistant position in Sparks. The Executive Assistant provides the highest level of administrative support to the Director of the Nevada Department of Agriculture and serves as a key liaison when working with division administrators, managers, state, federal and local government officials, board members, industry representatives and the public regarding department programs and operations.

Acting with delegated authority, this position exercises independent judgment, initiative and discretion in resolving a wide range of administrative matters and issues of importance to the department, many of which carry a high consequence of error. This position coordinates appointments, engagements, meetings and conferences requiring occasional travel around the state to provide on-site administrative support for the director. This position organizes quarterly Board of Agriculture meetings on behalf of the director, including assisting in the preparation of the agenda and materials, taking minutes, and coordinating speakers, public comment, logistics and board travel.

This position requires a minimum of 5 years of administrative assistant experience at the leadership level or equivalent experience. Preferred experience includes experience with Nevada Open Meeting Law, updating and maintaining websites and/or web pages, and tracking legislative calendars.

Assigned responsibilities include drafting formal correspondence, resolving administrative questions and issues on behalf of the Director and transmitting and following up on directives, instructions and assignments from the Director to department staff. This position coordinates appointments, engagements, meetings and conferences requiring occasional travel around the state to provide on-site administrative support for the Director. This position organizes quarterly Board of Agriculture meetings on behalf of the Director, including assisting in the preparation of the agenda and materials, taking minutes, and coordinating speakers, public comment, logistics and board travel.

Strong organizational, time management and planning skills; strong literacy, reasoning and thinking skills; clear and effective verbal communication skills to be able to convey accurate and concise information to all audiences; strong business writing skills and the ability to synthesize technical or commercial information; strong professional ethics and discretion; experience in research and evaluation of data and preparation of professional reports and presentations;

experience managing projects and events; experience reviewing and developing policies, procedures, and best practices; advanced Microsoft Office skills.

Recruiter Contact Information: Sonja Grass - Sonja Grass.gov

Benefits include:

• Health Insurance:
  Medical, dental, life, and disability insurance programs for employees and their dependents/family are offered through the Public Employees' Benefits Program (PEBP).
• Vacation:
  Accrual of three weeks of annual leave each year.
• Sick Leave:
  Accrual of three weeks of sick leave each year.
• Holidays: 12 paid holidays per year.
• Retirement:
  Participation in the Nevada Public Employees Retirement System (PERS). Employees do not contribute to Social Security but will contribute to PERS if their position is at 50% or more full-time equivalency. For more information on how PERS service may impact Social Security benefits, visit the SSA publication.
• Deferred Compensation:
  The State offers a voluntary Deferred Compensation Program.
• No Nevada state income tax.
• Public Service Loan Forgiveness:
  Eligible due to public sector employment.
• Longevity Payments Eligibility:
  Employees who have received a performance rating of "standard" or better and have completed eight (8) or more years of continuous service are eligible for longevity pay.

Additional benefits may apply to employees covered under a Collective Bargaining Agreement (CBA), depending on their designated bargaining unit. For more information, visit the Labor Relations Unit.

For more details about your rights and responsibilities as a State of Nevada employee, please review the State of Nevada Employee Handbook.

*** State Holidays The holiday schedule for State employees is established by the Legislature.

The following are legal holidays:

January 1.............................................. New Year's Day

Third Monday in January.................. Martin Luther King, Jr.'s Birthday

Third Monday in February................ Washington's Birthday

Last Monday in May........................... Memorial Day

June 19................................................ Juneteenth Day

July 4.................................................... Independence Day

First Monday in September.............. Labor Day

Last Friday in October....................... Nevada Day

November 11........................................…