CCDF Office Assistant

CCDF Office Assistant – Central Office

The CCDF Office Assistant – Central Office is responsible to provide clerical support to the CCDF Central Office staff.

• High School Diploma.
• OR
• Six months to one year of clerical and administrative support experience preferred.

• Knowledge of Program Administration principles and practices.
• Knowledge of the Tribal communities, including anticipation of their organization and community needs.
• Knowledge of the Child Care Development Fund program.
• Knowledge of childcare programs and their needs.
• Ability to maintain accurate records, analyze data, prepare reports and submit in a timely manner.
• Ability to interpret and apply Federal, State, ITCN and other program guidelines.
• Ability to work effectively with the Tribal communities, community organizations, CCDF staff, ITCN staff and program representatives.
• Self-motivated, a self-starter, dependable, and has the ability to work with minimum supervision.
• A positive attitude with effective verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to write clearly and assist with word processing when necessary.
• Ability to maintain strict confidentiality.
• Must possess a valid Nevada Driver's license, a reliable vehicle with insurance and have a good driving record.
• Experience and knowledge of Microsoft Office. Ability to integrate and merge data from multiple programs including Access, Excel, Word, PowerPoint and Publisher.

• Occasional bending and stooping, reaching above shoulder level and crouching as well as occasional pushing and pulling.
• Must have average hearing and visual acuity.
• Must be able to use a phone and operate vehicles.
• Must have manual dexterity for keyboard and report writing.

• None

• Carry out organizational and clerical support tasks.
• Manage the CCDF filing system.
• Assist walk-in applicant or participant inquiries in reference to the application process and eligibility requirements.
• Maintain congenial relations with staff, parents, applicants and others within the program.
• Manage and distribute office CCDF correspondence including checks.
• Submit and maintain all CCDF billing.
• Gather all information necessary for efficient processing of participants' enrollment paperwork.
• Ensure verification documents are in accordance with program policies for new applicants.
• Assist with new applications, timesheets, acceptance letters, receipts and all correspondence needed for parents, providers and community programs within the service area.
• Create and enter client data.
• Manage the CCDF program client eligibility list and waiting list.
• Maintain all Central Office CCDF forms needed for enrollment and eligibility.
• Assist the CCDF Compliance Specialist with developing CCDF Center and Provider training.
• Assist with creation of information materials such as flyers, press releases, mailings, brochures, etc.
• Assist with event coordination, calendar schedules and outreach within tribal communities.
• Actively participate in staff meetings.
• Provide assistance to the CCDF staff when needed.
• Help organize and maintain office common areas.
• Perform general office clerk duties and errands.
• Other duties as assigned.

• Assist families with completing CCDF eligibility applications, verifying supporting documentation, and ensuring files are maintained in compliance with 45 CFR Part 98.
• Monitor and track child attendance sheets, timesheets, and provider invoices to ensure accuracy before payment processing.
• Maintain the CCDF eligibility and redetermination tracking system to ensure families remain within program compliance timelines.
• Support the preparation and submission of CCDF-required reports, such as ACF-700, 696-T, and other OCC data collections, by gathering and entering accurate participant and service information.
• Help monitor parent co-payment collections, documenting payments received and reconciling with Finance staff.
• Provide clerical support for CCDF quality initiatives, including training registrations, provider communications, and workshop evaluations.
• Track CCDF-funded purchases, subgrants, and equipment issued to providers or tribes, ensuring compliance with federal inventory guidelines.
• Support outreach and recruitment efforts to increase awareness of CCDF services in tribal communities, including developing flyers, newsletters, and social media posts.
• Maintain accurate service-area maps, family enrollment logs, and child count records for CCDF-funded tribes.
• Assist parents in understanding consumer education materials related to child care quality, child development, and available resources.
• Provide logistical support for Tribal Council or community presentations related to CCDF funding, services, or policy updates.
• Track and maintain CCDF training and technical assistance requests submitted by tribes or providers.
• Support staff in coordinating school readiness activities,…