Administrative & Operations Coordinator

Administrative & Operations Coordinator

Position:
Administrative & Operations Coordinator

Location:

Reno, NV - USA Parkway Area

Reports To:

General Manager

Day Shift - Monday thru Friday - 5:30am-2:00pm

Paid Weekly & Bi-Annual Bonuses

Position Summary:

The Administrative Coordinator provides administrative, operational, and employee engagement support to the General Manager and Distribution Center Leadership Team. In addition to coordinating administrative processes, employee programs, purchasing activities, and facility communications, this role supports operational initiatives through process documentation, workforce observations, data collection, continuous improvement efforts, and cross-functional support activities. As a key resource across the facility, this position contributes to both administrative excellence and operational effectiveness while providing flexible support to meet changing business needs.

Key Responsibilities

Administrative & Leadership Support

• Provide administrative support to the General Manager and Distribution Center Leadership Team.
• Serve as a central resource for all departments, assisting with day-to-day administrative needs, special projects, reporting, and operational initiatives.
• Coordinate meetings, training sessions, workshops, and other business activities.
• Manage facility calendars, schedules, employee communications, and administrative records.
• Greet and assist visitors, vendors, contractors, and new employees.
• Retrieve, distribute, and process incoming mail; prepare and coordinate outgoing mail and facility correspondence.
• Perform other administrative and operational duties as assigned.

Employee Records & Communications

• Maintain accurate employee information, including contact information, department assignments, emergency information, apparel sizing, birthdays, service anniversaries, and other employee records.
• Create, update, and distribute facility communications through digital displays, bulletin boards, announcements, and other communication channels.
• Maintain and track employee attendance, PTO, sick time, and absence records to support workforce reporting, attendance trend monitoring, and annual bonus eligibility.
• Support employee communications by creating and distributing announcements, recognition updates, training information, and facility-wide communications.

Human Resources Support

• Support temporary workforce administration, including onboarding, orientation coordination, badge management, safety training, and staffing agency reporting.
• Assist with employee timecard review, recordkeeping, reporting, and special projects.
• Prepare and distribute attendance and workforce reports for leadership review.

Purchasing & Financial Administration

• Coordinate the purchase of non-inventory supplies, office materials, employee recognition items, event materials, refreshments, and other facility-related needs.
• Obtain pricing, place orders, process invoices, and maintain purchasing records.
• Coordinate online and local purchasing activities to support business operations, training programs, and facility events.
• Reconcile corporate credit card receipts and maintain supporting documentation.

Event, Training & Facility Coordination

• Coordinate logistics for facility events, employee recognition programs, training sessions, corporate meetings, and workshops.
• Serve as the local site coordinator for corporate-led education and training programs hosted at the facility.
• Arrange transportation, catering, meals, refreshments, supplies, and vendor services as needed.
• Coordinate event details with internal departments and external vendors to ensure successful execution.
• Coordinate with vendors and service providers to support facility operations, employee events, training programs, and business activities.
• Support employee appreciation activities, celebrations, charitable initiatives, and special events throughout the year.

Employee Engagement & Culture

• Actively participate in employee engagement committees, event planning teams, charitable initiatives, and continuous improvement groups.
• Support programs and activities that promote employee recognition, engagement, teamwork, and a positive workplace culture.
• Contribute ideas and solutions that improve employee experience, communication, and facility operations.
• Assist with employee recognition activities, including birthdays, service anniversaries, and other milestones.

Reporting & Data Management

• Maintain and distribute operation, attendance and employee-related reports.
• Assist leadership…