Buyer, Business

General Job Description

The Buyer position provides a turnkey procurement solution to either Project or Internal Support groups for all purchasing related activities. The incumbent in this role is expected to have routine interaction with their internal ACCO business leaders, as well as all suppliers, to ensure that ACCO is well represented in the supplier marketplace. This is accomplished by representing a comprehensive picture of ACCO’s requirements to the suppliers, as well as communicating suppliers’ capabilities and needs back into ACCO.

• Responsible for the process of issuing subcontracts, equipment POs, and/or material POs within the proper programs (JDE, IFS, GP, etc.).
• Review invoices and verify prices against POs, backup documentation, and input costs in proper programs.
• Process POs and change orders within required systems.
• Negotiate with vendors to include equipment, materials, and day‑to‑day purchases to ensure competitive pricing and availability.
• Be aware and focused on vendor follow‑ups to ensure that all items are due on required dates.
• Maintain a professional and ethical relationship with all vendors and subcontractors.
• Handle, coordinate, and assist all ACCO personnel as may be required in a professional and timely manner while maintaining a good working relationship.
• Maintain and update authorized vendor lists for field and sales personnel.
• Maintain understanding of all items a vendor sells, price trends, and hard‑to‑find parts from different vendors.
• Responsible for all warranty items and filling our warranty tags.
• Responsible for all core credits (compressors) from vendors.
• Responsible for all service calls on copiers and facsimiles.
• Work together with the shipping and receiving department.
• At given times be responsible for all shipping and receiving.
• Responsible for checking in and out tools from the tool crib.
• Other duties as assigned by the supervisor.

• H.S. Diploma or equivalent.
• College course in a related field (Business, Economics, Management) preferred.
• Proficiency in Invoice Processing & Finvari Support or single emphasis point of AFE, Online Accounts, Misapplied Costs, Bidtracer Contact Management, Diverse Businesses, SQM, IT Support, or ACCO Online Store within the first 4 weeks.
• Working knowledge of HVAC parts and equipment preferred.
• Knowledge of local manufacturer’s representatives and dealers.
• Knowledge of local contractors including electrical, general, crane, etc., a plus.
• Minimum 3 year experience in a related position or industry.
• Ability to demonstrate accuracy and detail‑oriented approach to data entry.
• Team player attitude with a willingness to learn and perform many different functions.
• Proficient‑plus level user of MS Excel and MS Word.
• Strong verbal communication and listening skills, both over the phone and in person.
• Ability to work effectively and professionally in a team environment.
• Strong business writing skills, including use of proper grammar and terminology.
• Ability to demonstrate high customer service skill.
• Ability to organize large amounts of information while maintaining attention to detail.
• Must be goal oriented and meet deadlines.

• Proactivity / Initiative:
  Recognizes what needs to be done and accomplishes it in a manner appropriate for one’s level/position and with minimal supervision.
• Perseverance:
  Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Insight:
  The ability to gather and make sense of information that suggests new possibilities.
• Engagement:
  Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• Teamwork:
  The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture:
  Understands and contributes to organizations’ short‑ and long‑term business strategy. On a personal level has independently developed a vision for short‑ and long‑term career success.
• Motivation / Dedication:
  Commits to excellence in pursuing unselfish goals. Initiates action with collective goals takes…