Fire Alarm Project Manager

About the Company

Intelligent Fire Systems & Solutions (IFSS) is a fire-life safety construction and service company founded in 2014 with a clear purpose: to protect lives, property, and peace of mind. IFSS delivers fire alarm, very early warning, and life-safety solutions with precision, care, and a commitment to doing the work the right way every time.

At IFSS, life safety is a responsibility we take personally. Our work is grounded in quality craftsmanship, integrity in action, accountability, reliability, and a relentless pursuit of excellence, with safety and trust at the center of every decision. From initial design through long-term service and code compliance support, we take a thoughtful, personalized approach to protecting people and assets.

Our mission is simple: to passionately protect lives and assets by delivering exceptional experiences every time. When you join IFSS, you become part of a team that values collaboration, professionalism, and purpose and that takes pride in protecting what matters most. Fire, Life, & Your Safety. Always.

The Project Manager is responsible for planning, coordinating, executing, monitoring, and closing commercial fire-life safety construction projects for Intelligent Fire Systems & Solutions (IFSS). This role oversees assigned projects from pre-construction through project closeout and partners closely with internal leadership, field supervisors, estimators, procurement, safety/quality, subcontractors, vendors, clients, and other stakeholders to ensure projects are completed safely, on schedule, within budget, and in accordance with contract requirements, applicable codes, and company standards.

The Project Manager serves as a central point of contact for project communication, schedule and budget tracking, document control, RFIs, change orders, risk management, quality control, and project reporting. This position requires strong construction knowledge, accountability, organization, and the ability to drive projects forward while supporting IFSS’s commitment to quality, safety, and exceptional client experience.

• Manage assigned commercial construction projects from pre-construction through completion, ensuring quality, safety, timeline, and budget compliance.
• Review and help develop project scope, objectives, design documents, schedules, budgets, and project execution plans.
• Coordinate feasibility reviews, site analysis, permitting requirements, approvals, and pre-construction planning activities as needed.
• Develop, update, and manage detailed project schedules using Gantt, CPM, or other approved scheduling methods.
• Partner with estimating and procurement to support budgeting, cost tracking, material planning, subcontractor coordination, supplier coordination, and bidding processes.
• Lead project kickoff meetings, coordinate mobilization efforts, and ensure all project stakeholders understand scope, schedule, expectations, safety requirements, and deliverables.
• Maintain consistent project communication through daily logs, weekly progress meetings, weekly stakeholder reports, and regular updates to leadership.
• Monitor construction progress against schedule, budget, scope, and contract requirements; identify risks, delays, conflicts, and cost impacts early and escalate as appropriate.

• Coordinate with site supervisors and field teams regarding day-to-day project progress, manpower needs, site conditions, safety compliance, quality expectations, and client needs.
• Track, manage, and help resolve RFIs, submittals, change orders, punch lists, risk assessments, and project documentation in a timely and organized manner.
• Perform or coordinate quality control inspections at key project milestones to support workmanship, code compliance, and client satisfaction.

• Support site-specific safety management by promoting proper PPE use, OSHA/local compliance, toolbox talks, safety audits, and adherence to IFSS safety procedures.
• Coordinate project closeout, including final inspections, punch list completion, warranties, as-builts, O&M manuals, final reporting, lessons learned, and record retention.

• Strong understanding of commercial construction project management, preferably within fire protection, fire alarm, life safety, MEP, specialty subcontracting, or related construction environments.
• Ability to read, interpret, and coordinate drawings, specifications, scopes of work, submittals, schedules, contracts, and project documentation.
• Working knowledge of scheduling methods, including Gantt charts, CPM schedules, milestone tracking, look-ahead planning, and project sequencing.
• Strong understanding of project financials, including budgets, cost tracking, forecasting, change orders, purchase planning, and basic estimating coordination.
• Knowledge of RFIs, submittals, procurement workflows, subcontractor coordination, material tracking, closeout documentation, and construction document control.
• Familiarity with OSHA requirements, jobsite…