HR Leaves & Accommodations Administrator; PENA

Job Title

HR Leaves & Accommodation Administrator

Day Shift

Human Resources & General Affair

Panasonic Energy is seeking a highly motivated and passionate HR professional to join our team as a HR Leaves & Accommodation Administrator, reporting to the Sr Manager of Employee Relations. As a Leaves of Absence and Accommodation Administrator at PENA, you will provide critical administrative support to the Leaves & Accommodations (L&A) team. This role involves handling sensitive information, coordinating leave requests, and ensuring compliance with company policies and legal requirements.

The ideal candidate will have strong organizational skills, experience with HR systems like Workday, and the ability to manage multiple tasks efficiently.

• Email Management:
  Monitor the PENA inbox, categorizing and forwarding emails related to Lincoln, Hartford, and Workers' Compensation to appropriate L&A team members.
• Report Handling:
  Retrieve and review reports from Lincoln and Workday to update the L&A employee (EE) tracker for both intermittent and continuous leaves, as well as workplace accommodations.
• Data Updates:
  Regularly update leave types and durations in Workday and manage related entries.
• Communication Coordination:
  Review PIVOT emails and distribute them to relevant team members.
• Research and Cross-Referencing:
  Assist the L&A and HR teams by researching and cross-referencing data for intermittent leave entries.
• Project Assistance:
  Participate in various HR projects as assigned by the manager.

• To ensure the health and safety in the workplace and for the protection of our employee’s, wearing PPE is a requirement for some roles at PENA and may include equipment such as a full Tyvek suit, safety shoes, gloves, safety glasses, face mask, bump cap, and a full hazmat suit that includes a respirator.

The foregoing description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills and efforts or work conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job.

• Basic/
  
  Required:
  
  High School Diploma or GED
• Preferred:
  Some college education preferred

• Proven experience as an HR Coordinator, Administrative Assistant, or Data Clerk, particularly in handling confidential and sensitive information.
• Familiarity with HR databases and HR Information Systems (HRIS), preferably Workday.
• Strong experience with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

• Excellent organizational and time management skills.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and as part of a team, fostering strong interdepartmental relationships.
• Excellent verbal and written communication skills.
• Critical thinking capabilities.
• Ethical practice and global & cultural awareness.
• Candidates who are fluent in Spanish are preferred.

• None

• None

Physical

Activities:

(Percentage of time (equaling 100%) during the normal workday the employee is required to)

• Sit: 40%
• Walk: 30%
• Stand: 20%
• Lift: 10%

(Required frequency is:
Not required (0%), Occasional (1-33%), Frequent (34-66%), Continuous (67-100%)

• Up to 10 lbs.:
  Occasional
• Up to 20 lbs.:
  Occasional
• Up to 35 lbs.:
  Occasional
• Team-lift only (over 35 lbs.):
  Not Required

Panasonic Energy of North America (PENA) is collaborating with Tesla at a massive battery factory near Reno, Nevada which is known for its quality of life and expansive outdoor adventures. Panasonic's role at the Gigafactory is to manufacture and supply cylindrical lithium-ion cells to Tesla for their electric vehicles and energy storage systems.

Over the past few years, the Gigafactory has grown to the largest lithium-ion battery factory in the world. Together with our partner Tesla, we continue to revolutionize the lithium-ion battery space and accelerate the world’s transition to sustainable energy and…