Procurement Coordinator

Our client, a non-profit in Spartanburg is seeking a Procurement Coordinator to manage procurement activities and provide administrative support across all contracting processes. This role ensures goods and services are acquired efficiently, in compliance with HUD and agency policies, while maintaining accurate records and supporting internal partners throughout each stage of procurement.

Experience in procurement with an industry related to housing and HUD is needed.

Responsibilities:

• Partner with department leaders to identify procurement needs, ensure cost‑effective purchasing, and follow all HUD and procurement requirements.
• Prepare and manage procurement documents, including RFPs, RFQs, IFBs, and sealed bids, ensuring timely coordination and compliance.
• Support contract administration by monitoring spending, tracking contract progress, maintaining electronic and physical records, and ensuring all documentation is complete from initiation through closeout.
• Evaluate procurement methods and recommend the most efficient approach for each purchase.
• Ensure all purchases are properly processed, recorded, and delivered according to required price, quality, and timeline standards.
• Maintain inventory systems and a comprehensive vendor database; research, engage, and onboard new vendors as needed.
• Communicate with vendors, contractors, owners, and internal staff regarding project scopes, pricing, proposals, and billing.
• Assist with HUD reports, Board reports, procurement-related data requests, and special projects.
• Troubleshoot payment issues and ensure timely, accurate distribution and receipt of payments.
• Perform additional duties as assigned to support procurement operations.

Qualifications:

• At least three years of experience in procurement or analysis/quality control for housing programs.
• Understanding of HUD housing program requirements.
• Knowledge of federal, state, and local procurement regulations.
• Ability to interpret instructions, policies, plans, and specifications.
• Strong written communication skills for preparing procurement documents and reports.
• Ability to present information clearly and collaborate effectively with diverse stakeholders.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• $52,
• Health, dental, and vision benefits
• 401k plan

Schedule: On-site, Monday through Thursday 8-5:30pm, Friday 8-12pm