Court Clerk - Criminal

General Description

The purpose of this job is to assist the Clerk of Court, Deputy Clerk of Court and judges by performing routine and complex clerical work and providing excellent customer service to the public. Assists and carries out clerical tasks in criminal court of law by performing the following duties. This class works under general supervision, independently developing work methods and sequences.

• Enters all data on warrants in computer; creates docket sheet for each warrant for Solicitor; makes copies of warrants, tickets, bond forms and sends to Solicitor's office; creates new folder for warrants.
• Enters appointment of attorney in computer; completes order to Judge asking for relief of counsel when an attorney has a conflict with the appointment; appoints a new attorney; mails appointment to new attorney and sends a copy to Public Defender's office, and makes a copy for Court Clerk's records and file.
• Enters all guilty plea and Nolle Prosse dispositions in computer which includes Disposition exp. Guilty/not Guilty etc., disposition date, fill in fees, what they were actually charged with, type of bond and the sentence given. Pulls all Nolle Prosse folders from the pending file and attaches the Nolle Prosse Docket Sheet to the left side of the inside folder; enters information into computer to include Nolle Prosse per plea, Nolle Prosse with leave to restore, etc.,
  
  and reason.
• Prints Nolle Prosse sheet and sends to Solicitor's office.
• When a Nolle Prosse with leave to restore is ready to be restored, changes status in computer to "pending" and enters in the computer the date clocked in on restore request; files white copy of restore request in folder and sends Docket sheet, indictment and Green sheet to Solicitor's office.
• Reviews all Probation documents to determine if individual will remain on probation; if individual remains on probation, files documents; if individual coming off probation, enters appropriate data in computer and files in Probation and Parole folder.
• Prepares Bench Warrant upon receipt of appropriate documents from the Solicitor and Probation Departments; presents to Clerk of Court for signature; sends to Warrants Division.
• Researches and approves each ticket received from police and Detention Center.
• Files all documents and file folders when receives order from Magistrates Court for a General Sessions case to be transferred to Magistrates Court; retrieves all records from pending file, writes indictment numbers next to warrant or ticket numbers on folders; writes a "T" and the clocked in date on the folders; changes status from "Pending" to "Transferred" and enters clocked in date on the computer;
  
  copies warrants or tickets, bond papers, and power of attorney, and sends all original documents to Traffic Court and places copies in Clerk of Court's folders and files folders in disposed file.
• Calls the roll to ensure all jurors are present; telephones absent jurors.
• Keeps evidence or collects it and present to proper person, as needed.
• Maintains a record on strikes on State's side and strikes on Defense side and jurors.
• May assist Judge in court by filling out form orders, running errands, calling attorneys, collecting fees or fines, retrieving driver's licenses and obtaining their signature, reading verdicts, swearing in jurors, swearing in individuals pleading guilty, and swearing in witnesses.
• Retrieves all folders necessary for attorneys, Judges, public defenders, solicitor, or any person who needs a copy of old records.
• Prepares reports for pending cases books and disposed from 1991 - Present books.
• Transmits report daily.
• Copies all Remanding files for internal files and sends originals to appropriate Judge or Magistrate.
• Processes and files new criminal cases.
• Prepares docket sheets for the new criminal cases using a computer and transmits data to South Carolina Court Administration along with other required information.
• Uses typewriter, computer, copier, calculator, time clock, printer, and fax machine to perform duties.
• Monitors status of criminal cases as required using Court Administration Audit Report.
• Records judgments by indexing in computer and prepares printouts for attorneys.
• Performs criminal searches to certify any records pertaining to persons involved.
• Prepares and processes legal documents and records; processes mail and assists the public as needed.
• Prepares correspondence, transfers, bond hearings, requests, records, licenses, and reports.
• Provides back-up support to receptionist and other co-workers as needed.
• Secures interpreters for court proceeding.
• Record and file "pardons."
• Remove, record, and destroy expungements.
• Provides professional and courteous customer service at all times to in-house staff and general public either by telephone, electronically, or face to face.
• Cross train to other job functions within the Court Clerk I positions.
• Perform other duties and related work as instructed and assigned.

This job has no supervisory…