Procurement Coordinator

The Procurement Coordinator is responsible for the end-to-end procurement of materials and supplies needed to support production, with a strong focus on controlling inventory flow, ensuring continuity of supply, and enabling the accurate execution of production schedules. This role combines hands-on purchasing activities with planning, supplier management, and ERP-based inventory analysis in a fast-paced manufacturing environment.

• Interact regularly with internal and external customers to gather purchasing needs and translate them into accurate and timely procurement actions.
• Manage suppliers to meet just-in-time requirements and ensure optimal product turnaround times, particularly for specialty manufacturers.
• Review purchase requests, enter purchase data into the ERP system, verify appropriate budget categories, create purchase orders, and track shipments through delivery.
• Purchase a full range of structural steels and metals, including brass, copper, aluminum, stainless steel, sheet steel, and plate steel, as well as centrifugal castings and a wide variety of mechanical, pneumatic, hydraulic, electrical, and electronic parts.
• Collaborate closely with the receiving department to verify incoming materials, address discrepancies, and coordinate the return of nonconforming materials.
• Attend meetings, conferences, and supplier events to stay current with industry trends and to build and maintain strong supplier relationships.
• Assist the Expeditor with managing vendor relationships to ensure quality service and timely deliverables, and terminate vendor relationships when service or product quality is unsatisfactory.
• Coordinate production material activities, including the creation and release of purchase orders, and run Safety Stock reports monthly to reorder materials as necessary.
• Work with the Planner and Scheduler to plan, develop, and monitor the production schedule so that finished goods quantities, types, and timelines align with customer demand.
• Develop and analyze ERP reports to monitor inventory levels and ensure sufficient material availability to meet production requirements while avoiding potential material shortages.
• Prepare purchasing-related reports and summaries for management as required, providing clear visibility into procurement activities, inventory status, and supplier performance.
• Troubleshoot planning, scheduling, and purchase order discrepancies by working with internal teams and external suppliers to minimize interruptions to production.
• Provide recommendations during the product design phase by identifying required supply materials, forecasting material suitability, estimating costs, and determining quantities for new products.
• Work with management to drive cost savings through process improvements, strategic sourcing, and effective negotiation with suppliers.

• Associates Degree in business, procurement, or a related field and a minimum of 5 years of buyer/planner experience, or an equivalent combination of education and experience.
• Demonstrated experience in purchasing and procurement, including creating and managing purchase orders and overseeing inventory activities.
• Hands-on experience using ERP systems for purchasing and inventory management, preferably with Infor VISUAL.
• Experience working with suppliers of a broad range of materials, including manufacturing materials and office supplies.
• Strong organizational skills, including record keeping, time management, and effective follow-up.
• Excellent verbal and written communication skills, with the ability to communicate clearly with internal stakeholders and external suppliers.
• High attention to detail and a strong sense of urgency, with the…