Office Manager - Spokane, WA

Overview

Bruckner Truck & Equipment is one of the largest family-owned semi truck dealerships in the United States. We currently operate in 40+ locations across 11 states, and we have over 1,600 team members.

• Bruckner’s is more than just a place selling parts and working on trucks
• We are an essential business delivering solutions to transportation providers – the backbone of everyday life as we know it
• We contribute to our local communities
• We care about our people

$78,000 - $80,000 per year

• Competitive Compensation Plans
• Paid Time Off and Holidays
• Excellent health, dental and vision plans
• Investments in Training & Development
• Generous 401(k) and Profit-Sharing Plan
• Tuition Assistance Program
• Employee Stock Ownership (every employee earns shares and has ownership interest in the Bruckner’s organization)
• Technician Student Loan Reimbursement Program
• Disability and Life Insurance
• Internal Promotion Opportunities
• Flexible Spending Account
• Health Club Reimbursement
• Family and Team Oriented Environment
• Employee Referral Bonus
• Engaging and Challenging Assignments
• Drug free workplace

Under the direction of the General Manager and the Chief Financial Officer, the Office Manager is responsible for one or more location’s Accounting and Human Resource activities. As a member of the local leadership team and/or a leader of people, this position must lead by example, develop an engaged team that is committed to providing the highest level of customer service and promoting our organization as the dealership and employer of choice.

Primary responsibilities include, but are not limited to, the day-to-day responsibility for leading, planning, implementing, managing and controlling all department related activities of the designated locations. This will include direct responsibility for hiring, developing, engaging and managing all department team members, department planning, risk management, contracted services and relationships with third-party vendors. This position requires the exercise of discretion and independent judgement with matters of significance.

One or more of the below functions and/or tasks may be delegated to another member of the department depending on the volume of transactions, needs of the business, and/or the size of the team.

• Accounting – General Ledger
• Accounting – Accounts Payable
• Accounting – Accounts Receivable
• Accounting – Taxes
• Accounting – F&I Truck Sales
• Human Resources
• Reporting
• Risk Management
• Leadership Development

• Review and reconcile all accounting schedules, including, but not limited to, cash, credit card, accounts receivable, Vehicle Receivable, Contracts-in-Transit, sublet, etc.
• Responsible for the general ledger accounts assigned to respective dealership to ensure transactions are properly accounted for.
• Review Parts/Service Journal Detail Reports to ensure transactions are properly recorded.
• Prepare, review and post general journal (JV) entries as needed.
• Responsible for completing the Accounting Month-End Checklist prior to posting cutoff.

• Ensure accounts payable invoices are properly posted and paid in an accurate and timely manner.
• Verify monthly vendor statements are reconciled.
• Maintain proper and complete documentation for all vendors (I.e.: Form W-9, Certificate of Insurance, etc.).
• Maintain accounting for all On-Demand Checks (ODC) prepared by location.
• Ensure accounts payable records are maintained according to Company standards.

• Create and post all cash receipts vouchers (CRV) in an accurate and timely manner.
• Responsible for properly securing the receipt of cash, checks and credit cards and ensuring such items are deposited in a timely manner.
• Communicate with customers regarding Company accounts receivable policies and procedures, including Corporate Billing and MVPreferred.
• Ensure accounts receivable/sales records are maintained according to Company standards.

• Maintain ledger of transactions subject to state and local use and sales taxes.
• Maintain proper and complete documentation for all customers…